The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of student records and provides for students' access to information in advising files. All notes should be written with that in mind; notes of a personal nature should not be included in this file. University officials with a legitimate interest may view student files, but other parties may do so only with the students' permission. While FERPA does make provisions for parents of dependent students to have access to student records, advisors are not in a position to determine if those provisions have been met, and they should not release academic information to a parent without the written consent of the student. Advisors may encourage parents to work cooperatively with their students and can refer parent requests to review student records to the Registrar's Office. See also Public Directory Information and Disclosure of Educational Records.
Although students have a right to privacy, advisors may discuss confidential information with other appropriate individuals, such as deans or the Studen Affairs staff in an effort to help them. Courts generally respect this right and do not hold advisors liable for statements considered as privileged communications. However, personal information should remain confidential and should only be released if students intend to harm either themselves or others.