Account Numbers are used for administration and management of identifiable activities. An account number consists of six (6) numbers. These numbers are codes that indicate the class, sub-class, type, and source of accounts. All six digits are necessary to complete transactions.
The first 2 digits indicate the class of funds - ( 00 ).
Account Numbers
| Number |
Type of Account |
Description |
| 00 |
Clearing |
Used only by the Office of Business Affairs for accounting functions. |
| 01 |
Institutional |
All cash received for tuition, fees, etc. is deposited in these accounts. |
| 02 |
Educational and General Operating Budget |
Normally called E & G Part 1, these accounts are approved by the State Regents and operated under the constraints of a budget. Overspending the budget is not allowed. |
| 03, 70 |
Auxiliary |
These accounts are self-supporting enterprises such as Food Service, the Bookstore, etc. |
| 04 |
Petty Cash |
Small order system. |
| 05 |
Student Activity |
----- |
| 06, 07 |
Scholarship and Student Aid |
----- |
| 11, 12, 13, 14 |
Restricted Funds |
Grants and Contracts funds are received from local, state, and federal sources and monitored by the Grants and Contracts Administration Office. |
| 20 |
Loan Funds |
----- |
| 40, 41, 42, 43, 44, 45, 46, 47, 48 |
Plant Funds |
These are accounts for construction and renovation projects. The funds come from public and private sources. |
| 80 |
Employee Benefit Clearing |
----- |
| 90 |
Agency |
Custodial accounts for campus organizations. |
The 3rd, 4th, and 5th digits indicate the sub-class or departmental unit.
The 6th digit indicates the current fiscal year for Education & General Accounts - ( 02 ); the year the account was established for 11, 12, 13, and 14 accounts; and remains "7" for all other accounts.