We identify the payroll deductions you have selected, explain your earnings statement, notify you of the university holiday and pay schedules, and assist you with changing your tax withholdings.
Payroll Deductions
To ease the burden on faculty and staff, the Payroll Department withholds deductions from employees’ checks for meal plans, employee A/R, and college savings plans. Payroll also withholds deductions for the United Way, and Northeastern State University Foundation. If you are a member of the Tulsa Teachers Credit Union, we’ll even withhold your loan payments for your home or automobile or make a deposit into your savings account, all to make your life easier. Payroll also withholds child support, tax levies, garnishments, defaulted student loans and bankruptcy payments in order for the University to comply with federal and state laws.
Earning Statements and Paychecks
Earning statements (pay slips) provide detailed information about an employee's pay and other compensation such as benefits. Pay statements are available through nfocus NSU Self Service Employee at least three days prior to pay day. Current University employees can view and print their earning statements through NSU Self Service Employee as far back as July 2007. Please note that the file will not open if the pop-up blocker has been turned on in your web browser. If the pop-up blocker is active, you may turn off the pop-up blocker or press and hold the "Ctrl" key on your keyboard while clicking the hyper link for the 'check date' if you wish to keep the pop-up blocker active. When you select the pay date, you must click "Go" to view that date.
Payroll and Holiday Schedules
Part-time hourly employees and work study students are paid on a bi-weekly basis and monthly faculty and staff employees are paid on the last working day of the month. A payroll schedule is available for your use in determining your pay date.
Each academic year, the University recognizes 18 holidays including New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day, plus other holidays as listed in the annual holiday schedule. Employees eligible for benefits are excused from work with pay on those days recognized by the University as holidays. An employee must work their scheduled work day before and after the holiday (or use approved leave). A holiday falling on a Saturday is recognized by the University on the preceding Friday. A holiday falling on a Sunday is recognized by the University on the following Monday. When continuous operations of the University require that employees be regularly scheduled to work on days otherwise recognized as holidays, such employees are paid for the holiday and for time worked.
Direct Deposit
Oklahoma law (74 O.S. 292.12) requires that all state employees as a condition of employment use direct deposit to receive their pay. You may select to have your pay check direct deposited into your checking/savings account, or you may choose to have your pay issued on a PayCard.
The PayCard provides the ability for the University to post your pay with the Money Network (First Financial Bank, Englewood, CO) each pay day. The Money Network allows Card holders to use the PayCard in the similar fashion as a Visa debit card. You will be able to make withdrawals at any ATM. There are also other methods in which to make disbursements for the PayCard. However, please keep in mind that there are fees associated with certain transactions that are done with the PayCard. For more information about the PayCard and the fees that can be incurred, please visit https://moneynetwork.com
Complete the Direct Deposit Enrollment Form (see Forms and Links) and return the form to the Payroll Department. Attach a voided check to the form or a letter from your bank with the routing number and account number. Deposit slips are not acceptable, as they do not contain a routing number and the account number may not be complete.
Year End Forms
The W-2 form, which reports the 'taxable income' you received during a calendar year is available in late January. We will announce dates your W-2 may be personally picked-up. Any W-2 not picked-up is mailed to your mailing address no later than January 31. If you have moved, please update your mailing address by notifying the Payroll Department no later than December 14, to ensure your W-2 is mailed to the correct address. Please contact us if you need an explanation of the W-2 form.
The 1042S form, which reports earnings that were covered under a tax treaty during a calendar year, is mailed to your mailing address. If you have moved, please update your mailing address by notifying the Payroll Department no later than December 14, to ensure your 1042S is mailed to the correct address.
Written or emailed requests for duplicate W-2's are accepted after February 15 and are mailed out on a weekly basis. We are unable to fulfil requests outside this schedule
Lost Paycards
If you should lose your paycard, please contact Money Network at 888-913-0900 to request a replacement.