All new freshmen students, under the age of 21, are required to reside in on-campus housing their freshmen year (or until they have accumulated 30 credit hours). All exceptions must be granted by the Director of University Housing at his/her designee (requests should be made before classes begin). This requirement is founded on the belief that living on campus provides students with the educational and social groundwork necessary for continued personal academic success.
You must be currently enrolled at Northeastern State University to be eligible to live in residential facilities. For fall and spring semesters a student must be enrolled in a minimum of six (6) hours, three (3) for Intersession /Summer Session. If a student drops below the required credit hours, they must apply in writing to the Director of Housing at his/her designee, for permission to remain in residency.
All provisions, rules, regulations and policies in the Residence Life Handbook are considered part of the housing contract and are binding on all parties. These rules and regulations are specifically a part of this agreement by reference. Copies of these publications are available to any resident or prospective resident upon request and available on the Housing website.
NSU faculty, administrators and staff will communicate both by individual student and campus-wide information via the student’s NSU email account and by campus mail. It is the responsibility of each student to check these medium on a daily basis and respond in a timely manner (when required) to these various communications. The University cannot be responsible for information a student failed to obtain via official communication mediums.
Priority for room assignments is based on the date that the contract is received with a $75 deposit. If you have a deposit on file, you only need to fill out a housing contract for the upcoming year or summer session. The contract reserves space, not specific halls or rooms. Room requests cannot be guaranteed. An early contract is the best security for a specific space. All rooms (except designated super singles and designated private rooms) are assigned as double occupancy. Requests for private rooms will be assigned according to available space. Requests for room changes are accepted at any time but are not fulfilled until space permits. Contact University Housing to fill out a room change request.
University Housing reserves the right to alter room assignments and/or special interest floors at any time. If the semester has begun, Housing will give five (5) days written notice. The University will make a reasonable attempt to accommodate room requests for double occupancy, but it reserves the right to assess additional fees for single room occupancy.
Failure to occupy assigned room does not nullify the contract. If you do not occupy your assigned room on or before the first day of classes, the space may be assigned to another student, and your charges will continue until withdrawal or until the contract is canceled.
If you need to change rooms or halls, contact the Main Housing Office. Room changes are made until September 15 for the fall semester and February 15 for the spring semester. Room changes will not be acted upon until space is available. If available, you will be notified and given two (2) days to complete the move to your new room. After the second day, you will be charged rent for both rooms until you complete your move and turn in the keys from the old room to your R.A. or Hall Manager. Any resident who demonstrates consistent inability to get along with their assigned roommate will be subject to disciplinary action and/or paying for a private room.
In order to reduce the number of rooms or suites that are not at full occupancy, assignments will be consolidated when vacancies occur in any room or suite. This may require a student moving from an originally assigned space. This policy will be in effect through the first five (5) weeks of classes and may take place at anytime during the semester as deemed necessary by University Housing. The University reserves the right to consolidate residents onto different floors of a building, if it is in the best interest of building occupancy and safety considerations.
The University will make a reasonable attempt to accommodate room requests for double occupancy, but reserves the right to assess additional fees for single room occupancy if you refuse to accept a new room or new roommate. University Housing also reserves the right to deny double occupancy to you if, after repeated attempts, you cannot be placed with a roommate. If you are denied double occupancy status, you will be charged private room rates.
Depending on the demand for space during each semester, you may be given an opportunity to switch to private occupancy if you are without a roommate. After the designated time, the room cannot be switched to private until the end of the current semester (if available). The private room rate will be pro-rated and charged to your account.
If you do not want to pay private rates, a list of residents in each hall who need roommates will be made available to you. If you do not find a roommate on your own by the deadline given, you will be placed in a lottery to determine who will be roommates and who will be required to move. University Housing does not require your permission to assign a roommate to you.
University Housing realizes that not every student can go home over the holidays. Interim Housing is available for such a situation. Since room and board is not included in the University Housing contract for Fall Break, Thanksgiving Break, between semesters and Spring Break, there is a charge for staying in your room during these periods. Seminary Suite residents are exempt from this policy. Break charges will be billed to your housing account. You must be enrolled for the upcoming semester in order to be eligible to stay in the halls during breaks.
To stay in the halls over a break, you must register with your Associate Hall Manager prior to the beginning of break. Residents of Logan, Ross, and Leoser will have their card access to their buildings shut off during days they are not going to be in the building over break.
Dining services are extremely limited and sometimes not available during breaks. Break students may need to make preparations for paying cash and/or eating off-campus during breaks and vacations.
Break residents are to follow all regular hall policies and break policies. Break policies include: 1. Late return of a break front door key will result in a $25 charge. 2. For security reasons, no visitors are to enter any of residential facilities during break without Hall Manager authorization. 3. Any student found staying in the halls without authorization will be subject to a $100 fine and other disciplinary action if needed. 4. A charge will apply for each day that you have a key to the halls. If you leave during the break, you must turn in your key to the Associate Hall Manager on Duty [cell phone number is 918-931-2980.
Proper check out is defined as removing all possessions, cleaning room, returning room key(s), completing a forwarding address form, and signing assignment card. Failure to check out of your room properly will result in forfeiture of the room deposit or a fine of $50 with an additional $50 charge ($100 charge for Seminary Suite residents) for a lock change. Room damages or exceptionally dirty rooms will result in additional charges to your account.
If hall staff ascertains that you are no longer living in your room, an attempt will be made to contact you. After five (5) working days, your belongings will be packed and placed in storage at your expense. You will be charged for the cost of packing ($50) and storing your belongings ($10 per day), key charges ($50/$100), forfeiture of deposit and any other charges that result from an improper check out. If your belongings are not claimed within 30 days, they will be donated to charity.
If you withdraw from the University, you must vacate the halls within two (2) days or 48 hours of the official withdrawal. You must turn in your room keys and check out properly. Otherwise, room charges will continue and disciplinary fines may be assessed until these requirements have been met. It is imperative that room keys be turned in before you leave the halls. Failure to vacate within 48 hours will result in a daily failure to comply fine and other disciplinary action.
University Housing reserves the right to place a hold on your account, records, enrollment or meal card including, but not limited to the following circumstances: 1. Outstanding balance 2. Abandoned room 3. Failure to turn in keys upon check out 4. Disciplinary action 5. Failure to provide documentation requested for determination of residence status