Reservation Procedures
The Account Sponsor or appointed departmental representative should contact the Motor Pool with their request and provide the Banner FOP information (Fund, Org, and Program).
The request should also include the type of vehicle required, date and time of departure, date and time of return, destination, and name of the individual who will operate the vehicle. Any special requests or needs should be addressed at this time.
Making a Reservation
There are a few different ways to make a Motor Pool fleet vehicle reservation:
- You can call the Motor Pool office at ext. 2419, and include all information needed as stated above. The reservation will be confirmed over the phone after all information is approved by the secretary.
- You can email a Motor Pool reservation request form to the email address provided on the form. A confirmation email or phone call will follow after the review and approval of the reservation request form.
If there are any special needs or requests, it may take longer to get a confirmation. All special requests must be approved by the Motor Pool Manager or the Auxiliary Services Director.
Student Organizations Making a Reservation
The NSU Motor Pool provides transportation for University employees for direct official University business.
If a student organization is in need of a University state vehicle, the Recognized Student Organization Vehicle Request Form must be filled out accordingly and turned in to the Student Affairs office for the proper approval process.
Keep in mind that the driver of the University vehicle must be a University employee and the Sponsor/Supervisor of the organization must be present on the vehicle for that trip.
There will be a confirmation phone call or email to follow once the form has been through the complete approval process. Just because the form was sent to the Student Affairs office does not guarantee a confirmation.
Also keep in mind that the Motor Pool can not charge to outside bank accounts. The account must be an official NSU account.
If there are any questions about the form or the reservation request process, please call the Student Affairs office at ext. 2120.
If you have any further questions about the Motor Pool policies and regulations that the website could not offer, please call the Motor Pool office at ext. 2419.