Top 10 Things to Remember...

  1. Be aware of your program beginning and ending dates. Understand the guidelines for administration of your program.
  2. Please allow 10-14 business days for processing a check request for stipends and invoices. For cash advances, allow five business days.
  3. Do not use your personal credit card or cash for any purchases for grant materials.
  4. All sponsored program Budget Transfer Requests should be sent to Research Administration for review and processing.
  5. Make sure purchase orders are approved before ordering a product.
  6. Original receipts and invoices must be delivered to Research Administration for processing of reimbursement or payment.
  7. Personnel Action Forms (PAF's) must be signed by the Project Director and forwarded to Research Administration for the Account Sponsor Approval. This also includes split pay assignments.
  8. Timely spending and understanding your program guidelines are sure ways to make your grant flow smoothly. Waiting extended periods before spending may make the Federal, State or Private Funding Agencies question the need vs. supply.
  9. We encourage you to keep track of your grant expenditures. Research Administration can provide, at your request, an Account Summary and Detail report. This report reflects actual cost, not estimated cost, therefore ensuring accurate bookkeeping records.
  10. All paperwork, such as an expenditure request or budget request, must be initialed or signed by the Project Director before sending it onto Research Administration for processing.