Student Activities 

Department Mission and Vision 

Mission-
The Department of Student Activities is dedicated to the growth, engagement and development of the NSU student. We create, sponsor and implement leadership and involvement opportunities to facilitate personal, professional and social development.
Vision-
Students of NSU will use their collegiate educational and involvement experiences to become active participants and agents of change in the global community.

Department of Student Activities 

Office of Greek Life and Community Engagement- provides advisement for Greek student body and governing bodies, responsible for student volunteer and other civic engagement opportunities, and oversees daily operation of NSU Food Pantry

Office of Student Orientation and Leadership- responsibilities include creation and management of student orientation experiences and leadership development

Office of Student Activities- provides advisement for the Northeastern Activities Board, Rookie Bridge Camp program, recognized student organizations, NSGA, student planning groups, and various programs that impact the student experience

Office of Community Engagement, Broken Arrow Campus- responsibilities include development of leadership and civic engagement opportunities, management of Broken Arrow Food Pantry, advisor of NSGA Broken Arrow, student orientation experiences and recognized student organizations on the Broken Arrow campus

Programs within Student Activities

Northeastern Student Government Association (NSGA)
New Student Orientation
Transfer Orientation
Leadership Development Programming
Greek Life
Community Engagement and Service opportunities
-NSU Food Pantry
-Volunteer Service Events- MLK Day of Service, The Big Event, 9/11 Day of Service
Rookie Bridge Camp (RBC)
Northeastern Activities Board (NAB)
Miss NSU
NSU Traditions Council
Recognized Student Organizations
Riverhawks Initiating Service and Engagement (RISE) scholarship program
Hall of Fame Selection
Outstanding Freshmen Program
Student Homecoming Week Committee

The Student Activities staff members serve NSU students by:
• Enhancing the educational experience of students through the creation of, exposure to, and engagement in programs and activities
• Engaging students in campus governance
• Developing leadership and ethical decision-making skills
• Providing opportunities to develop positive interpersonal relationships and connections with the institution
• Advocating for students, student organizations, and student needs
• Engaging students in pro-social, civic engagement, and service opportunities
• Collaborating with campus and community partners to increase student involvement and related opportunities

SHORT-TERM INITIATIVES

Department of Student Activities initiatives for 2014-2016 are the following:

1. Perform continuous assessment of department programs and functions 

 Objective 1 Implement a CAS standards assessment of student activities
Action Steps

a. Become familiar with the process and expectations of CAS standards
b. Develop a specific plan and timeline
c. Perform assessment
Success measure(s)
1. Completion of standards assessment

Time frame: Summer 2015 Point person(s): Chris Adney
Assessment methods: Determine whether CAS standards assessment has been completed
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals

Objective 2 Collect assessment data from orientation experiences, leadership development programs, Greek Life initiatives, service opportunities, Rookie Bridge Camp and activities planned through student activities when possible and utilize results to frame future programs.
Action Steps
a. Determine when assessments should be administered for programs
b. Identify the most effective means to distribute a survey/assessment
c. Conduct assessments
d. Collect and organize results in a manner that will allow access for future programs
Success measure(s)
1. Coordinators of events are able to reflect on past experiences and recommendations
2. Programs change and positively evolve more efficiently
Time frame: Ongoing Point person(s): All
Assessment methods: None
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals and D23 retention of students and enrollment growth

2. Increase awareness of the Community Engagement portion of the Greek Life and Community Engagement Office established summer of 2013 and expand its role in the NSU community
Objective 1 Open pantry on BA campus
Action Steps
a. Stock identified pantry location with items from the Tahlequah location
b. Promote location and purpose of BA pantry to entire NSU community
c. Establish methods to continuously solicit monetary and physical donations to sustain pantry
Success measure(s)
1. Pantry is able to solicit donations to sustain operation
2. Number of students utilizing pantry increases throughout first calendar year of operation
Time frame: Spring 2015 Point person(s): Jessica Roberts
Assessment methods: Records of pantry including donation and usage history will be analyzed
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals


Objective 2 Carry out initiatives set forth when selected as a NASPA Lead Initiative institution
Action Steps
a. Use submitted proposal for program as a guide for Community Engagement Office
b. Attend annual NASPA CLDE conference
Success measure(s)
1. Items outlined in Lead Initiative are being achieved as proposed
2. Expectations set forth by NASPA, such as attending the national CLDE conference, are being achieved
Time frame: Fall 2014 Point person(s): Helen Lahrman
Assessment methods:
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals D23 retention

Objective 3 Increase awareness and level of usage of the NSU Food Pantry on the Tahlequah campus
Action Steps
a. Promote pantry to new students upon enrollment and at orientation
b. Conduct various targeted drives to provide stock and promote pantry operations
c. Establish more corporate donation opportunities such as those received from Kimberly Clark and Georgia Pacific in fall 2013
d. Increase product and monetary donations received by pantry
e. Secure a long term storage solution for excess product
Success measure(s)
1. Pantry is self-sustaining financially
2. Number of students visiting pantry increases each semester
Time frame: May 2015 Point person(s): Helen Lahrman
Assessment methods: Donations secured, cost of operation and usage numbers will be examined
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals

Objective 4 Become a destination for students seeking volunteer opportunities in the NSU community
Action Steps
a. Expand list of volunteer opportunities and contacts available in office
b. Discover an effective and efficient manner to publicize volunteer opportunities (Collegiate Link will be used when launched)
c. Add volunteer information to the Student Activities website
d. Implement a manner to manage and track service performed by students, faculty and staff (Collegiate Link will be used when launched)
Success measure(s)
1. All service recorded through Student Activities is tracked and managed
2. Number of students engaged in service increases
Time frame: May 2015 Point person(s): Helen Lahrman
Assessment methods:
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals and D23 retention

Objective 5 Increase student activity programming that promotes national awareness days/weeks/months as referenced in Appendix A
Action Steps
a. Identify awareness dates from attached list that are relevant to the student experience and have the ability to provide effective programming
b. Determine which office or student group will sponsor chosen dates
c. Plan and host awareness events
Success measure(s)
1. An awareness event is recognized at least once per month
2. Awareness programming increases from what was experienced in the 2013-2014 academic year
Time frame: May 2015 Point person(s): All Student Activities Staff
Assessment methods: Determine whether or not programming from included list is occurring on a regular basis
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals and D23 retention

3. Create and implement new organized leadership development experiences for students

Objective 1 Assess, adapt and continue the Leadership NSU program established fall of 2013
Action Steps
a. Evaluate the 2013-2014 program
b. Research similar programs
c. Begin planning in spring 2014 for the Leadership NSU 2014-2015 program
d. Advertise and begin selection for 2014-2015
Success measure(s)
1. Number of applicants increase
2. Student involved report a satisfactory experience
Time frame: May 2015 Point person(s): Courtney George
Assessment methods: Assessment of students who participated in the program
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals D23 degree completion and retention

Objective 2 Implement a leadership based reading series/program
Action Steps
a. Continue research that was begun in fall of 2013 for program
b. Establish goals, reading materials and timeline for program
c. Advertise and select participants
d. Launch program
Success measure(s)
1. Series is launched and continued through 2014-2015 academic year
2. Assessment yields a satisfactory experience
3. Demand and interest for the program increases
Time frame: May 2015 Point person(s): Courtney George
Assessment methods: Assessment of participants in the program
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals

Objective 3 Create and host a series of leadership training and development opportunities for members, officers and advisors in recognized student organizations.
Action Steps
a. Determine training needed
b. Identify materials needed and timeline
c. Identify staff involved and schedule trainings
d. Market the opportunities to students and advisors of RSOs
Success measure(s)
1. Students become more knowledgeable about services available to them and their groups
2. RSOs operate more efficiently
Time frame: May 2015 Point person(s): Chris Adney and Courtney George
Assessment methods: Participants and presenters for the trainings
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals and D23 retention and degree completion

Objective 4 Create and Implement a student Multicultural Programming Board
Action Steps
a. Research similar programming boards at like institutions
b. Gauge student interest through focus groups and interaction
c. Begin planning phase at conclusion of spring 2014 semester
d. Advertise and begin assembly of board in fall 2014
Success measure(s)
1. Programming board is assembled
2. Board provides multicultural programming opportunities for all students
Time frame: January 2015 Point person(s): Sarah Johnson
Assessment methods: Assessment of students who participated in programming and those serving on the board
Budget needs: Current multicultural budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals D23 degree completion and retention

4. Increase student engagement when students arrive at NSU through formal programs

Objective 1 Expand the training opportunities provided to peer instructors of new student (freshmen) orientation prior to the orientation experience
Action Steps
a. Research best practices and determine what is practical and effective for the NSU program
b. Create agenda for summer trainings
c. Notify applicants during the selection process
d. Conduct new series of trainings
Success measure(s)
1. Facilitate more peer training than 2012-2013
2. Provide applicable information in the late spring and early summer that is used during the orientation program to better acclimate students
Time frame: Fall 2014 Orientation Point person(s): Courtney George
Assessment methods: survey peer instructors, faculty/staff instructors and students involved in the program
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): D23 retention

Objective 2 Implement a one day transfer orientation experience (variations for both BA and Tahlequah) to occur before semester begins and begin marketing when enrollment for the term begins
Action Steps
a. Research transfer orientation practices at comparable institutions
b. Form committee to help create an agenda for the program, including what is needed to plan the event
c. Contact departments identified to assist with the experience
d. Prepare material and begin to market the program when enrollment for the term begins
e. Host the orientation event
Success measure(s)
1. Transfer orientation experience is planned and occurs for the fall 2014 term
2. Every new transfer student enrolled for the term is notified upon enrollment of the option to attend the orientation program
Time frame: Fall 2014 Point person(s): Courtney George and Jessica Roberts
Assessment methods: Survey and other instruments will be utilized to evaluate outcomes
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): D23 retention

Objective 3 Actively recruit at fall enrollment sessions for the Rookie Bridge Camp program
Action Steps
a. Identify enrollment dates and schedules beginning in spring semester
b. Confirm ability to attend with advising center
c. Plan attendance and recruitment by student directors, support staff or office professionals
Success measure(s)
1. Opportunity to attend RBC is presented at enrollment sessions
2. Someone is at enrollment sessions to register students and answer questions
Time frame: April 2014 Point person(s): Sarah Johnson
Assessment methods: Compare data from year to year to analyze success and aid in decision-making.
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): D23 retention

5. Infuse technology in our daily operations to improve efficiency, effectiveness and accessibility.

Objective 1 Update and modify Student Activities website to encompass all current functions of the department and positively promote our services.
Action Steps
a. Remove all outdated or irrelevant information
b. Add current information for new and previously existing functions
c. Streamline information to provide more functionality
Success measure(s)
1. All processes of department are reflected on the website
2. Information on site is accurate and up to date
Time frame: Ongoing Point person(s): All coordinators and director
Assessment methods: Periodic visual assessment of website information
Budget needs: None
Link to D23 and/or Student Affairs Strategic Goal(s): D23 assist in retention of current students and contribute to enrollment growth

Objective 2 Transition to online forms used by recognized student organizations and for student event planning.
Action Steps
a. Locate electronic versions of all space, equipment, facilities management, banner, beverage, and other event planning reservation request forms
b. Remove printed forms from office, place them (or a link to them) in one collective location on the website and begin to educate students about the change
Success measure(s)
1. Less paper is used to print forms for the office
2. Forms are more readily accessible by students (outside of office hours)
Time frame: Spring 2014 Point person(s): Chris Adney
Assessment methods: None
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals

Objective 3 Purchase and implement the Collegiate Link student organization management system
Action Steps
a. Verify absolute total cost and timeline of implementation
b. Secure funding source(s)
c. Identify who will be involved in the process and establish responsibilities
d. Implement program
Success measure(s)
1. Student organizations are able to register and re-register using collegiate link program, increasing efficiency and reducing required face-to-face interaction
2. RSOs can use program to manage their operations and to promote meetings and activities
3. Volunteer and leadership activities are logged in Collegiate Link
4. Program is used for NSGA and Homecoming elections
Time frame: By December 2014 Point person(s): Chris Adney
Assessment methods: Users of program and those involved in implementation
Budget needs: Approximately $14,000 per year (could possibly be shared with other departments)
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals and D23 retention of students

6. Improve student safety and risk management procedures

Objective 1 Create formal risk management policies and procedures for the Department of Student Activities
Action Steps
a. Identify policies and procedures currently in place in the department
b. Explore best practices
c. Identify changes to current policy and creation of policy that needs to take place
d. Draft policies and procedures
Success measure(s)
1. Policy and procedures are completed and utilized by offices in student activities
2. Policies and procedures are published on website
Time frame: Spring 2015 Point person(s): Chris Adney
Assessment methods: Measure to what degree policies are being utilized
Budget needs: None
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals

Objective 2 Update the risk management portion of the RSO handbook
Action Steps
a. Identify current policy in RSO handbook
b. Determine modifications needed in order to align with department policy
Success measure(s)
1. RSO approval and re-registration process includes updated policy
2. Policy is included in materials distributed to RSO advisors
Time frame: Spring 2015 Point person(s): Chris Adney
Assessment methods: None
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals

Objective 3 Update student travel policy and travel reporting procedures
Action Steps
a. Assemble small committee to examine process in place
b. Research best practices
c. Draft new policy and travel documents
d. Make accessible on website
Success measure(s)
1. Policy reflects best practice at comparable higher education institutions
2. Forms are accessible online in a fillable format
3. New policy is shared with new groups, existing groups and advisors
Time frame: Fall 2014 Point person(s): Chris Adney
Assessment methods:
Budget needs: None
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals

Objective 4 Create a risk management/safety procedure evaluation rotation schedule and complete a revision of risk management policy and procedures for Rookie Bridge Camp
Action Steps
a. Identify policy and procedures currently in place in the program
b. Explore best practices
c. Identify changes to current policy and creation of policy that needs to take place
d. Draft revised policies and procedures
e. Determine an effective rotation schedule for risk management evaluations
Success measure(s)
1. Policy and procedures are revised and utilized by the RBC program
2. Policies and procedures are published on website
3. Risk management evaluation rotation is established
Time frame: December 2014 Point person(s): Sarah Johnson
Assessment methods: Measure to what degree the policy is relevant and utilized. Determine whether or not a rotation schedule exists for safety management evaluations.
Budget needs: None
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals

7. Staff will stay abreast of best practices in their respected areas

Objective 1 Staff will be encouraged to attend one professional conference per year that is relevant to their professional responsibilities
Action Steps
a. Confirm that reasonable resources are available
b. Help provide alternatives in the case that staff members are unable to attend a professional conference
Success measure(s)
1. Regional or national professional conference relative to job responsibilities is attended annually
2. Program improvements result from knowledge gained and professional relationships developed
Time frame: Annually Point person(s): Chris Adney
Assessment methods: None
Budget needs: Current budget
Link to D23 and/or Student Affairs Strategic Goal(s): Student Affairs Strategic Goals and D23 retention of students


LONG-TERM GOALS
Department initiatives through 2023

1. Create a Community Engagement and Volunteer Service center
2. Open an office dedicated to leadership development
3. New housing solution for Greek organizations on campus
4. Position dedicated to multicultural affairs