Best practices for web file and folder

When uploading an existing file, use the same filename and replace the file. 

When uploading a new file, avoid putting dates in the filename.

Doing this will ensure:

  • You won't have to relink the document on the webpage
  • Users will get the updated file if they find it in search results

Characters to Avoid in Web Folders and Filenames

To avoid broken links, naming conventions are important in web folders and filenames.

Do not use any of these common characters:

  • # pound
  • < left angle bracket
  • $ dollar sign
  • + plus sign
  • % percent
  • > right angle bracket
  • ! exclamation point
  • ^ circumflex accent
  • & ampersand
  • * asterisk
  • ‘ single quotes
  • | pipe
  • { left bracket
  • ? question mark
  • “ double quotes
  • = equal sign
  • } right bracket
  • / forward slash
  • : colon
  • \ back slash
  • blank spaces
  • @ at sign

Also, keep these rules in mind.

  • Don’t start or end your filename with a space, period, hyphen, or underline.
  • Keep your filenames to a reasonable length and be sure they are under 31 characters.
  • Blank spaces are replaced by %20 by the browser. Which makes it harder to read if shared.

Acceptable Characters

  • - hyphen
  • _ underscore

Examples

Best practices for web folder and file naming.

Good filenames:

  • website-training-class-sample.pdf
  • website_training_class_sample.pdf
  • website_training-class_sample.pdf
  • WebsiteTrainingClassSample.pdf
  • websitetrainingclasssample.pdf

Bad filenames:

  • website training class sample.pdf (browser renders: website%20training%20class%20sample.pdf)

Good folder names:

  • Word-Documents
  • Word_Documents
  • WordDocuments
  • worddocuments

Bad folder names:

  • Word Documents (browser renders: .../Word%20Documents/...