Schedule Your Event

Schedule Your Meeting or Event Here


Above is the link to the scheduling software; once you click the link you will be directed to a new webpage to sign-in.

What is the Scheduler?

The Scheduler is a software that will let you, online, reserve rooms and space to have meetings and events. The software allows you the ability to quickly find rooms and resources that are available and the University to better utilize space.

The Scheduler is also the person that is responsible for the administration of the software; by updating rooms, resources and access to the software. You can send comment, concerns and questions to the Scheduler at scheduler@nsuok.edu.

What is my login and password?

If you are a student, faculty or staff member of NSU, then you will use the same login and password that you use for your NSU email. 

If you are a Guest of NSU, then you will not need to login.

Will I get notifications about what is happening with the meetings and events I schedule?

Yes, when you schedule a meeting or event, you will automatically get emails (to the email address you listed) that will tell you what status your meeting or event is in. 

How do I know which request form to use?

Most individuals making requests will have specific forms to use. (This makes it simple.) There is a short video, in the ‘How Do I…’ section on the left, that will show you how to fill in each one. But here are the different forms and what they are used for and who should use them:

Faculty / Staff / Guests

(Tahlequah, Muskogee, Broken Arrow) Request Forms – These forms are used for rooms that Auxiliary Services take requests for, each form is specific to the campus it is named for. Faculty/Staff and Guests will use these forms to reserve areas that Auxiliary Services maintains. There is a 14-day lead time for this request, if you need to schedule for less than 14 days out, you will need to call Auxiliary Services and make those arrangements.

Equipment Request Form – This form is used for requesting equipment only from Auxiliary Services. Faculty/Staff and Students will use this form to make requests from Auxiliary Services. There is a 7-day lead time for this request, if you need to schedule for less than 7 days out, you will need to call Auxiliary Services and make those arrangements.

Internal Meeting Room Request Form – This form is used for scheduling small conference rooms, classrooms and labs for internal university meetings. Faculty/Staff will use this form to reserve these rooms and sometimes services. These rooms can be booked upon availability, at any time.

Jazz Lab/CPA Request Form – This form is used for requesting events at the Jazz Lab or the Center for the Performing Arts. There is a 7-day lead time for this request, if you need to schedule for less than 7 days out, you will need to contact the Music Facilities Manager and make those arrangements.

ITV/Blackboard Collaborate Request Form – This form is used for requesting ITV or Blackboard Collaborate rooms that are needed for meetings. There is a 2-day lead time for this request, if you need to schedule for less than 2 days out, you will need to contact CTL and make those arrangements. it is important to note that if you are ITV/Collaborate to another campus, you will need to reserve all the rooms on the same reservation. (When you do your search, choose all the different campuses needed and then choose a room for each.)

Students 

**(For all Student requests there is an approval that is sent to Student Activities so that they can be sure the student organization’s sponsor is aware of the request and the organization is in good standing.) 

Student Event Request Forms – These forms are used for scheduling any space by Students, each form is specific to the campus it is named for. There is a 7-day lead time for this request, if you need to schedule for less than 7 days out, you will need to call Auxiliary Services and make those arrangements.

Equipment Request Form – This form is used for requesting equipment only from Auxiliary Services. Students will use this form to make requests from Auxiliary Services. There is a 7-day lead time for this request, if you need to schedule for less than 7 days out, you will need to call Auxiliary Services and make those arrangements.

Jazz Lab/CPA Request Form – This form is used for scheduling events at the Jazz Lab or the Center for the Performing Arts. There is a 7-day lead time for this request, if you need to schedule for less than 7 days out, you will need to contact the Music Facilities Manager and make those arrangements.