Student Handbook: Enrollment Services

Enrollment

Students may register for classes through the goNSU student portal during the times listed in the schedule of classes each semester or enroll in person at the beginning of the semester. All fees for enrollment must be paid before the first day of classes.

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University Advising

Each student will be assigned an Academic Advisor who will assist the student with planning a class schedule each semester. The student is responsible for the correctness of classes selected to meet degree program requirements.

Students who are undeclared, have no preference, or are ineligible to declare their major are advised by Academic Advisors in the University Advising Center. Students interested in pursuing careers in pre-professional health, computer science, engineering or music should declare their intent as soon as possible to ensure proper advisement. Students with declared majors are advised in one of the four college advisement centers by Academic Advisors and within their academic departments by Faculty Advisors. All Broken Arrow campus students declare their major upon intake with an Academic Advisor.

Because regular consultation with an advisor is critical to student success, NSU will place periodic enrollment holds on all students at key checkpoints to ensure progress toward graduation.

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Financial Aid

NSU’s financial aid program is designed to recognize outstanding achievement and leadership potential and to assist those who otherwise would be unable to attend the University. NSU has its own scholarship and work programs and also participates in all traditional types of financial assistance available through the state and the federal government.

Students at NSU receive funds from a variety of sources to pay for their education, including scholarships, grants, part-time jobs, and educational loans. This money comes from federal and state agencies, private donors, and lending institutions. Most federal and state educational assistance is based on financial need as determined by the information you provide on the Free Application for Federal Student Aid (FAFSA). Financial need is the difference between the cost of attending NSU and the Estimated Family Contribution (EFC) calculated using formulas prescribed by federal regulation. Students should annually complete the FAFSA as soon as possible after January 1st each year. The most efficient method for students to apply for financial aid is to complete the FAFSA online at www.fafsa.gov.

***It is very important for students to check their NSU email accounts regularly, to avoid missing important information, updates, and reminders. The Office of Student Financial Services sends most correspondence via email. Students can keep track of their financial aid through their goNSU account.***

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Scholarships

Our goal at NSU is to seek the best and brightest students in the area. Each year we award many of these students with scholarships based on merit, talent, and financial need. The NSU scholarship programs are extensive and offer many competitive awards. NSU offers a variety of scholarships for students. Visit the Office of Scholarships in the Center for Admissions and Student Enrollment (CASE) Building.

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Medical/Emergency Withdrawal

Purpose

A Medical or Emergency Withdrawal may be an option for students who are unable to continue courses or benefit from the learning environment due to an unexpected medical or emergency situation.

Approved Medical or Emergency Withdrawals will remove students from ALL classes they are enrolled in during the designated semester. No partial withdrawals will be permitted. Special considerations may be made when a class has been completed (such as a weekend seminar) prior to the determined withdrawal date or in some cases when a student is enrolled in second 8 week classes that begin after the determined withdrawal date. Medical or Emergency Withdrawals are considered a one-time option. Further requests may require additional justification.

Medical Withdrawal

A Medical Withdrawal is an option for students experiencing serious injury or illness, including physical and mental health difficulties, as well as pregnancy related issues. The medical issues may create an inability to complete or make satisfactory progress towards academic or behavioral requirements. Students may also qualify for medical withdrawals when providing direct medical care for a child, parent, family member, or spouse.

Emergency Withdrawal

An Emergency Withdrawal is appropriate when a situation prevents a student from attending class or benefiting from the learning environment but is not medical in nature. For example, an Emergency Withdrawal may be warranted following:

  • Significant impairment in the ability to function as a student
  • Behaviors that pose significant risk to the health or safety of others
  • Behaviors which prevent others from benefitting from the learning environment and/or experiencing a safe living and learning environment
  • A situation which incapacitates the student to the point they are unable to personally withdraw from the University.
  • A crime which may or may not result in medical care such as a sexual assault, stalking incident, dating or domestic violence incident

A Medical or Emergency Withdrawal is not Intended to:

  • Serve as a solution to unsatisfactory progress or other academic or behavioral concern
  • Assist a student in avoiding disciplinary actions related to potential misconduct
  • Assist a student who reports lack of knowledge or misunderstanding of the refund deadline and/or policy
  • Remove charges from a student's account

Major Benefits

Failing grades may be changed to "W"s or removed from the transcript (depending on the date of withdrawal).

Withdrawing from Northeastern State University may impact a student in a number of ways. Students should check with any health insurance company, scholarship office, international programs official, faculty, athletic director, Veteran's benefits coordinator, financial aid, and/or other entity where enrollment may impact status or benefits. Withdrawal dates are used to calculate tuition and fees that may be refunded (if any) and may impact financial aid awards and/or initiate repayment of all or part of the award amount.

Documentation

All applicants will be required to submit documentation as it pertains to the withdrawal request, which may include, but is not limited to:

  • Medical documents
  • Treatment records
  • Newspaper articles
  • Court documents
  • Police reports
  • Or other documentation outlining the nature of the request

Documentation will vary according to individual circumstances and should serve to support and clarify the request. Faculty and staff may be contacted regarding the withdrawal request. The date of withdraw will be determined by the documentation received.

If a student provides a letter from his/her health care provider to serve as documentation to support the application, the letter should include:

  • Date of illness onset
  • Dates of professional care
  • General information regarding the condition and how it prevented completion of coursework and/or class attendance
  • Follow-up or after-care plan if applicable

Other information may include:

  • Date of anticipated return to school
  • Last date of class attendance

Requests for Medical and Emergency Withdrawals must be made within one year of the semester from which a student wishes to withdraw.

Consultation with Student Affairs may assist a student in examining his/her options and deciding if a Medical Withdrawal is the best option.

Student Affairs will notify the student through his/her NSU email address (or alternate email address, if not an active student) of the decision to deny or approve the request. All decisions are final.

Medical and Emergency Withdrawal requests and documentation are retained by Student Affairs for five years and are filed separately from other educational records.

The following arrangements/accommodations may be considered before a medical or emergency withdrawal is approved or as a suggestion for students returning from leave:

  • Referral to or participation in on and off-campus resources and services
  • Housing relocation
  • Utilization of Student Disability Services
  • Lighter or adjusted course load
  • Incomplete Grades
  • Academic Forgiveness

Of Special Importance

Every semester, NSU publishes withdrawal deadlines for students to drop a course or withdraw without grades. These deadlines provide students with time to decide if they will be able to complete the course successfully. All students are expected to adhere to University policy and procedures. Once these deadlines have passed, the student has made a commitment to complete his/her courses. Further questions regarding withdrawal dates can be directed to the Office of the Registrar in Tahlequah: 918-444-9638 or Enrollment Services in Broken Arrow: 918-449-6134.

Medical or Emergency Withdrawals do not eliminate a student's obligations or debt to the University or to other parties such as Financial Aid. Withdrawal dates determine the extent of refund (if any) and/or financial aid repayment in accordance with University policy, federal guidelines, and scholarship policies. A student may still be responsible for charges accrued through parking services, student organization dues, University charge accounts, housing charges, and/or fees.

Any questions related to a student's account may be directed to Business Affairs (Tahlequah/Muskogee: 918-444-2160 or Broken Arrow: 918-449-6251).

International Students should also consult with the Office of International Programs to discuss potential immigration consequences.

Approved Medical or Emergency Withdrawals will remove students from ALL classes they are enrolled in during the designated semester. No partial withdrawals will be permitted. Special considerations may be made when a class has been completed (such as a weekend seminar) prior to the determined withdrawal date or in some cases when a student is enrolled in second eight week classes that begin after the determined withdrawal date. Medical or Emergency Withdrawals are considered a one-time option. Further requests may require additional justification.

University staff may apply an Administrative Hold to the student's account following a medical or emergency withdrawal to prevent future registration until the hold is removed. To remove the hold, the student may be required to attend a meeting and/or provide additional documentation supporting the student’s readiness to return to the University. To maximize future academic success, a student seeking Medical or Emergency Withdrawal should actively work to alleviate, treat, or otherwise address the complications related to the withdrawal prior to re-enrolling.

Prior to requesting a withdrawal, students should consult with all funding or financial assistance representatives regarding the impact of a withdrawal.

To ask questions and/or request a Medical or Emergency Withdrawal:

Students from ALL campuses should contact the Division of Student Affairs at 918-444-2120.

Note: some specially accredited programs such as Optometry and other professional programs, may have their own medical withdrawal policies and guidelines that should be consulted. In addition to Student Affairs, students enrolled in these programs should consult the program director.

Documentation must be on file with Student Affairs for a Medical or Emergency Withdrawal to be reviewed.

View the Medical or Emergency Withdrawal Policy.

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Student Conduct and Development

Student Conduct Code

Preamble

Northeastern State University’s Student Conduct Code is designed to set forth standards necessary to provide a learning environment conducive to the preparation of students for success in an increasingly challenging, diverse and global society. The University is, first and foremost, a community where the academic standards are strictly upheld and where the rights, responsibilities, safety, and dignity of every individual are respected and paramount to the achievement of academic excellence. Students are expected to actively participate in class as deemed appropriate by the course faculty member. Students should promote a positive learning environment by arriving to class on time, removing any personal distractions (i.e., personal cell phones or data devices) and being prepared for class. Students should be respectful to each other and to the person facilitating the course (faculty member, course instructor, guest speaker, fellow student presenter, etc.).

The Student Conduct Code serves not just as a disciplinary system but also as a part of the educational process. The student conduct process is administrative in nature and is separate from any civil or criminal processes. The purpose of the Student Conduct Code is to teach students to live and act responsibly in a community setting and to encourage the development of good decision-making and personal integrity. University community members are expected to respect the rights of fellow community members, property, common resources, Student Conduct Code, and laws associated with the broader community (e.g., city, state, nation and world).

Any potential Student Conduct Code violation, including academic misconduct, may be submitted to the Office of Student Conduct and Development; all reports should be made as soon as possible after the incident takes place or after becoming aware of the incident. Incident Reports may be submitted online, in person (Tahlequah, Admin 209) or by fax 918-458-2340.

In order to encourage reporting, NSU practices limited immunity for students who are attempting to assist another individual(s) during a medical emergency, who are seeking help for themselves, or who are reporting a sexual misconduct offense. The fear of “getting in trouble” should not be a deterrent to reporting.

Article I: Definitions

  1. University – The term “University” means Northeastern State University.
  2. Student – The term “student” includes all persons enrolled at the university, both full-time and part-time, pursuing undergraduate, graduate, or professional studies.  Persons who are not officially enrolled for a particular term, but who have a relationship with the university, are considered “students.”  This definition includes, but is not limited to, incoming freshmen, transfer students, anyone participating in university sponsored programs and activities for students, and persons who enroll for courses from time to time, and participants in third-party programs. (RUSSO 4.4.3).
  3. University Official – For the purpose of this document, the term “University official” includes any person employed by the University, performing assigned academic, administrative or professional responsibilities.
  4. Member of the University Community or University Community – includes any person, group, or organization, be they a student, employee of the University, or any other person directly affiliated with the University. A person’s status in a particular situation shall be determined by the VPSA or his/her designee.
  5. University Premises – The term “University premises” includes all land, buildings, facilities and other property in the possession of or owned, used or controlled by the University (including adjacent streets and sidewalks).
  6. Organization – The term “organization” means any number of persons who have complied with the formal requirements for University recognition. It may also include groups who have not complied with formal requirements.
  7. Vice President of Student Affairs (VPSA) or his/her designee – The term VPSA means the person designated by the University President to be responsible for the administration of the Student Conduct Code.
  8. Student Conduct Administrator(s) – The term “Student Conduct Administrator(s)” means a University official authorized, on a case-by-case basis by the VPSA or his/her designee, to determine whether student(s) have violated the Student Conduct Code. The VPSA or his/her designee may authorize the same Student Conduct Administrator to impose sanctions in all cases.
  9. Appeal’s Administrator(s) – The term “Appeal’s Administrator(s)” means any person or persons authorized by the VPSA or his/her designee to consider an appeal from a Student Conduct Conference.
  10. Student Conduct Conference – The term “Student Conduct Conference” means a meeting between Student Conduct Administrator(s) and student(s) who potentially violated the Student Conduct Code.
  11. Student Conduct Appeals Committee – The term “Student Conduct Appeals Committee” is a committee consisting of faculty, staff and students created to consider an appeal in cases resulting in suspension, expulsion, degree revocation or rescission of credit of students.
  12. Policy – The term “policy” means the written regulations of the University as found in, but not limited to, the Student Conduct Code, Residence Life Handbook, the University webpage and computer and network use policy, and Graduate/Undergraduate Academic Catalogs.
  13. Cheating – The term “cheating” includes, but is not limited to:
    1. use of any unauthorized assistance in taking quizzes, tests or examinations;
    2. use of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments;
    3. the acquisition, without permission, of tests or other academic material belonging to a member of the University faculty or staff; or
    4. engaging in any behavior specifically prohibited by a faculty member in the course syllabus or class discussion.
  14. Plagiarism – The term “plagiarism” includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgment. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials.
  15. University Affiliated/Sponsored – The term “University Affiliated/Sponsored” means any activity on or off-campus that is initiated, aided, authorized or supervised by the University or by a recognized student organization of the University.
  16. Individual The term “Individual” includes any student, employee, resident, or guest of the University.
  17. Complainant – The term “Complainant” includes any individual or organization who claims to have been the victim of a crime or violation by another student and/or organization.
  18. Respondent – The term “Respondent” includes any student(s) or organization accused of violating the Student Conduct Code or other policy. The president or designee(s) of the respondent organization shall be the primary point of contact for communication with Student Affairs throughout and following the conclusion of conduct proceedings.
  19. Academic Integrity – Academic Integrity is the understanding and respect for scholarship through learning and teaching. As defined by the University’s core value of integrity, “we model ethical and intellectual development by advancing honesty, human dignity and accountability.”

Article II: Student Code Authority

  1. The Student Conduct Administrator shall:
    1. coordinate investigations, as deemed necessary;
    2. determine if a potential Student Conduct Code violation has occurred;
    3. impose sanctions, if necessary; and/or
    4. refer appeals to the Vice President of Student Affairs (VPSA) or his/her designee.
  2. The VPSA or his/her designee shall develop policies for the administration of the student conduct system and procedural guidelines of Student Conduct conference(s).
  3. Decisions made by Student Conduct Administrator(s) shall be effective immediately.

Article III: Proscribed Conduct

  1. Jurisdiction of the University Student Conduct Code
    1. The University Student Conduct Code shall apply to conduct that occurs on University premises (including online), at University Affiliated/Sponsored activities, and off-campus (including online) conduct that adversely affects the University Community and/or member(s), the pursuit of its objectives, and/or as required by law.
    2. Each student shall be responsible for his/her conduct from the time of initial enrollment through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment, and even if their conduct is not discovered until after a degree is awarded.
    3. The Student Conduct Code shall apply to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending.
    4. The VPSA or his/her designee shall decide whether the Student Conduct Code shall be applied to conduct occurring off-campus, on a case-by-case basis, in his/her sole discretion.
  2. Conduct—Rules and Regulations
    Any student found to have committed or to have attempted to commit the following misconduct is subject to the disciplinary sanctions outlined in Article IV.
    1. Acts of dishonesty – (RUSO Student Policy 4.4.3 Students’ Obligations and Regulations)
      Acts of dishonesty may include, but are not limited to, the following.
      1. Cheating, plagiarism or other forms of academic dishonesty.
      2. Furnishing false information to any University official, faculty member or office.
      3. Assuming an identity other than your own.
      4. Forgery, alteration or misuse of any University document, record or instrument of identification.
      5. Falsifying or participating in the falsification of any University record. Any other act of dishonesty which adversely affects the University or the pursuit of its objectives.
      6. Assuming the identity of another.
      7. Unauthorized possession of examinations or other course materials.
      8. Academic Misconduct.
      9. Any other act of dishonesty which adversely affects the University or the pursuit of its objectives.
    2. Disruption or Obstruction – Disruption or obstruction of teaching, administration, disciplinary proceedings, other University activities, including its public service functions on or off-campus, or of other authorized non-university activities when the conduct occurs on University premises.
    3. Abuse – Physical abuse, verbal abuse, threats, intimidation, dating violence, domestic violence, coercion and/or other conduct which threatens or endangers the health or safety of any person. Methods of abuse may include, but are not limited to physical, verbal, written, electronic and/or visual displays. Abuse can include but is not limited to the following:
      1. Assault: An intentional act or acts, that has caused, is intended to cause, or is perceived by the victim to cause bodily harm.
      2. Harassment: Conduct that is sufficiently severe and/or pervasive and that adversely affects or interferes with the educational program and/or creates an intimidating, hostile or offensive environment within the University community. Forms of harassment may include, but are not limited to, physical, mental, sexual, racial, ethnic, national origin, religion, or sexual orientation. University policy “Gender-Based and Sexual Misconduct Discrimination” may be used.
      3. Hazing: Any act which endangers the mental or physical health or safety of an individual for the purposes of initiation, admission into, affiliation with or as a condition for continued membership in a group or organization. The express or implied consent of the victim will not be a defense. Apathy or acquiescence in the presence of hazing is not considered a neutral act; they are violations of this rule. (See Hazing on page 54 for more information.)
      4. Heckling: Oppositional behaviors that badger, embarrass, harass, disempower, or challenge people or processes in a manner that undermines their integrity.
      5. Bullying: Repeated behavior by a group or individual that is intended to harm, intimidate, offend, degrade or humiliate another person, possibly in front of others.
      6. Stalking: Willfully, maliciously and/or repeatedly following or harassing another person in a manner that would cause a reasonable person to feel frightened, intimidated, threatened or harassed. Refer to University policy “Gender-Based and Sexual Misconduct Discrimination”.
      7. Sexual Misconduct: Sexual Misconduct includes, but is not limited to, unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature that expressly or implicitly imposes conditions upon, threatens, interferes with or creates an intimidating, hostile, or demeaning environment for an individual’s:
        1. academic pursuits
        2. University employment
        3. participation in activities sponsored by the University or organizations or groups related to the University, or
        4. opportunities to benefit from other aspects of University life, including but not limited to on-campus residence.
        5. Refer to University policy “Gender-Based and Sexual Misconduct Discrimination”
    4. Theft and/or Damage – Includes the unauthorized use or removal or damage of University, community, or other personal or public property.
    5. Failure to Comply – Failure to comply with reasonable requests or directions of University officials or law enforcement officers acting in performance of their duties.
    6. Identification – You are required to carry your NSU I.D. card while on University property or at University sponsored events and activities (including recognized student organization events). An I.D. may not be used by any person other than the person to whom it was issued. I.D. cards being used by someone other than the card owner will be confiscated by University officials. Students are required to present their I.D. upon request of any University employee. If an I.D. card becomes missing, it is the responsibility of the card owner to promptly report the card lost or stolen to University police or I.D. services. Students should not deface, alter, or use IDs for anything other than their intended purpose.
    7. Unauthorized Entry – Includes entry to or use of University-controlled property, including locations situated off-campus, without permission. Unauthorized entry also includes, but is not limited to, unauthorized possession, duplication or use of keys (or any other such devices) to access University premises.
    8. Controlled Substances – The use, consumption, possession, manufacturing, distribution and/or being under the influence of any controlled substances except as expressly permitted by law and/or University policy is prohibited. Possession of drug paraphernalia and the inappropriate use or abuse of prescription or over-the-counter medications is also prohibited.
    9. Alcohol – The use, possession, manufacturing, distribution and/or being under the influence of alcoholic beverages except as expressly permitted by law and/or University policy is prohibited. This includes, but is not limited to, having alcohol or being under the influence of alcohol in the residence halls. Being under the influence includes, but is not limited to: acting noticeably out of character, impaired motor skills, or otherwise disorderly or belligerent conduct. Possession of alcohol paraphernalia (including, but not limited to, empty alcohol containers or decorated alcohol containers) is not permitted in the residence halls.
    10. Firearms and Weapons – The use, possession and/or distribution of firearms, explosives, other weapons, imitation of weapons or dangerous chemicals on University premises is prohibited except as expressly permitted by law and/or University policy. This includes, but is not limited to, bows, knives, lasers or laser sights, guns, water guns, paintball guns or air-soft weapons.
    11. Disturbing the Peace – Disturbing the peace includes, but is not limited to, participating in an on-campus or off-campus demonstration, riot or activity that disrupts the normal operations of the University and/or infringes on the rights of other members of the University community; and/or leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area. Refer to University policy on Expressive Activities for more information.
    12. Traffic Obstruction – Traffic obstruction includes, but is not limited to, obstruction of the free flow of pedestrian or vehicular traffic on University premises or at University-sponsored or supervised functions.
    13. Disorderly Conduct – Conduct that is disruptive, lewd or indecent, a breach of peace, or which aids, abets, or encourages another person to breach the peace on University premises or at functions sponsored by, or participated in by, the University or members of the University community.
    14. Technology Theft and/or Abuse – (RUSO Student Policy 4.4.3d) Technology theft or other abuse of computer facilities and resources includes, but is not limited to, the following:
      1. unauthorized entry into, transfer of or use of a file;
      2. use of another individual’s identification and/or password or allowing the use of yours;
      3. use of computing facilities and resources to interfere with the work of another student, faculty member or University Official;
      4. use of computing facilities and resources to send obscene or abusive messages;
      5. use of computing facilities and resources to interfere with normal operation of the University computing system;
      6. use of computing facilities and resources in violation of copyright laws;
      7. attempts to circumvent established security procedures or to obtain access privileges to which the user is not entitled;
      8. any violation of University policy on Computer and Network Use;
      9. use of computing facilities to willfully publish, distribute, or exhibit any obscene expression.
    15. Abuse of Student Conduct, Academic, and/or Administrative Process(es) – Abuse of the Student Conduct, Academic, and/or Administrative Process(es) includes, but is not limited to:
      1. failure to obey the notice from a Student Conduct Administrator(s) or University official(s) to appear for a meeting or conference as part of the Student Conduct Process;
      2. falsification, distortion or misrepresentation of information before a Student Conduct Administrator(s) or University Official(s);
      3. attempting to discourage an individual’s proper participation in, or use of, any student conduct, academic, or administrative process;
      4. attempting to influence the impartiality of a Student Conduct Administrator(s) or University Official prior to and/or during the course of the Student Conduct meeting or conference or other Academic or Administrative process;
      5. harassment (verbal or physical) and/or intimidation of Student Conduct Administrator(s) or University Official(s) prior to, during and/or after a student conduct meeting or conference or other Academic or Administrative process;
      6. failure to comply with the sanction(s) imposed under the Student Conduct Code;
      7. influencing or attempting to influence another person to commit an abuse of the student conduct, academic, and/or administrative process;
      8. retaliation: A direct or indirect action taken against a person or organization as a response to their involvement in the conduct, academic, and/or administrative process.
    16. Passive Participation – Passive participation includes, but is not limited to, the following:
      1. encouraging or enticing any behavior or activity prohibited by law and/or University policy;
      2. knowingly witnessing or observing any behavior or activity expressly prohibited by law and/or University policy.
    17. Violation of any University Policy – Violation of University Policy shall include any University policy, rule or regulation published in hard copy or available electronically on the University website (i.e., residence hall policies, NCAA policies).
    18. Violation of Law – Violation of Law shall include violation(s) of any federal, state or local law.
  3. Concurrent Law and University Policy Violations
    1. A University conduct meeting or conference may be held with a student whose actions potentially violate both criminal law and the Student Conduct Code. The Student Conduct process is separate from, and may disregard the civil or criminal litigation proceedings. Meetings or conferences under the Student Conduct Code may be carried out prior to, simultaneously with or following civil or criminal proceedings off-campus at the discretion of the VPSA or his/her designee. Determinations made or sanctions imposed under the Student Conduct Code shall not be subject to change due to criminal charge dismissal, reduction, or resolution in favor of or against the criminal law defendant.
    2. When a student is charged by federal, state or local authorities with a violation of law, and if the alleged offense is also being processed under the Student Conduct Code, the University may advise off-campus authorities of the existence of the Student Conduct Code and of how such matters are typically handled within the University community. The University will attempt to cooperate with law enforcement and other agencies in the enforcement of criminal law on-campus and in the conditions imposed by criminal courts for the rehabilitation of student violators (provided that the conditions do not conflict with campus rules or sanctions). Individual students and other members of the University community, acting in their personal capacities, remain free to interact with governmental representatives as they deem appropriate.

Article IV: Student Conduct Code Procedures

  1. Administrative Summons
    1. An Administrative Summons may be issued by the administrative officers of the University and is to be honored by students duly enrolled. Failure to answer the summons could result in immediate temporary suspension from the University until the issue is resolved.
  2. Submitting Reports/Allegations
    1. Any member of the University community may submit a report of a potential Student Conduct Code violation. A report shall be prepared in writing and directed to Student Affairs, University Police or Residence Life. Any report should be submitted as soon as possible after the event takes place.
    2. A submitted report will be reviewed to determine merit, need for further investigation, appropriate referral if necessary and/or dismissal.
  3. Notifications of Allegations/Conduct Conferences
    1. All allegations shall be presented to the Respondent(s) in written form. A time shall be set for a Student Conduct Conference, not less than three University business days from the issue date of the letter. The Respondent may choose to waive the three University business day requirements. Scheduling of the Student Conduct Conferences may be extended at the discretion of the Student Conduct Administrator(s).
    2. All allegations and time/location of the Student Conduct Conference shall be presented to the Complainant(s), in cases of a Title IX allegation or act(s) of violence, simultaneously, and in writing, with the written notification to the Respondent(s).
  4. Interim Safety or Preventative Measures: Interim Measures may be appropriate for respondent and/or complainant pending the outcome of a student conduct conference, University Investigation, or other administrative process. Interim Measures may include, but are not limited to:
    1. Temporary Suspension (RUSO Student Policies, Penalties 4.4.5)
      1. Temporary suspension may be imposed only:
        1. to ensure the safety and well-being of members of the University community or preservation of University property;
        2. to ensure the student’s own physical or emotional safety and well-being; and/or
        3. if the student poses an ongoing threat of disruption of, or interference with, the normal operations of the University.
      2. During the temporary suspension, a student may be denied access to the residence halls and/or to the campus (including classes) and/or all other University activities or privileges for which the student might otherwise be eligible, as the VPSA or his/her designee may determine to be appropriate.
      3. The temporary suspension does not replace the regular process, which shall proceed on the normal schedule, up to and through a Student Conduct Conference, if required.
      4. The student shall be notified in writing of this action and the reasons for the temporary suspension. The notice will include an option for a subsequent show cause meeting at which the student may show cause why his or her continued presence on the campus does not constitute a threat during the interim of an investigation and student conduct conference.
    2. Alteration in Living Arrangements: This may include a student being relocated to a different room within the same building, a different room in a different building, or removing a student from University housing altogether.
    3. Class Change/Academic arrangement: This interim measure may involve, but is not limited to, a change in class section, location, delivery modality, or other appropriate accommodation.
    4. No Contact Order: Any and all communications between two or more parties may be imposed in order to establish and maintain the safety of the campus community and its individuals.
    5. Loss of Privilege: Loss of privileges is denial of specified privileges for a designated (consecutive) period of time.
    6. Restricted Access: May include restricting entry to, or use of, University controlled property including locations situated off-campus.
    7. Change of Student Employment: This interim measure may involve, but is not limited to, a change in student work location, hours, duties, or other appropriate accommodation.
    8. Escort Arrangements: In circumstances where an escort to and/or from classes, meetings, or other University functions may be arranged as long as doing so does not put undue burden on University resources.
  5. Student Conduct Conferences
    Student Conduct Conferences may be conducted by a Student Conduct Administrator (or designee) and/or a conduct panel according to the following guidelines:
    1. Student Conduct Conferences shall be conducted in private.
    2. During a Student Conduct Conference involving more than one Respondent, the Student Conduct Administrator(s), at his or her discretion, may permit the Student Conduct Conference concerning each student to be conducted either separately or jointly.
    3. The Respondent (and Complainant in a Title IX or act of violence case) may be accompanied by one adviser each (may be an attorney at the student’s expense) so long as the availability of the adviser does not hamper the timeliness of the conference. The selected adviser and/or counselor may not be an individual and/or student that is and/or may be charged as a result of the same incident. The adviser is limited to advising the student and may not present the case, question relevant parties, or make statements during the proceedings. The mere presence of a University attorney does not indicate representation.
    4. The Respondent(s) and their adviser, if any, shall be allowed to attend the entire portion of the Student Conduct Conference at which information is received (excluding deliberations). Admission of any other person to the Student Conduct Conference shall be at the discretion of the Student Conduct Administrator(s).
    5. The Respondent, Complainant, and/or the Student Conduct Administrator(s) may arrange for witnesses to present pertinent information to the Student Conduct Administrator(s). Witnesses will provide information to and answer questions from the Student Conduct Administrator(s). Questions may be suggested by the Respondent and/or Complainant to be answered by other witnesses. These questions shall be directed to the Student Conduct Administrator(s) rather than to the witness directly. Questions of whether potential information will be received shall be resolved at the discretion of the Student Conduct Administrator(s).
    6. Relevant records, exhibits, and written statements (including Student Impact Statements) may be accepted as information for consideration.
    7. The Student Conduct Administrator(s), at his or her discretion, may stop a Student Conduct Conference to evaluate new information obtained during a Student Conduct Conference and reevaluate the accusations (add or eliminate) against the respondent.
    8. The Student Conduct Administrator(s) may choose, at their discretion, to end a Student Conduct Conference (to be reconvened at a later time) for reasons such as: disruptive, threatening, or disorderly conduct; emergency situation; or procedural issue.
    9. After the portion of the Student Conduct Conference concludes in which all relevant information has been received, the Student Conduct Administrator(s) shall determine whether the Respondent is found to be responsible for the conduct code violation(s) of which they were accused.
    10. The Student Conduct Administrator(s) determination shall be made based upon whether a preponderance of the evidence (more likely than not) indicates that the Respondent violated the Student Conduct Code. The burden of proof rests with the Respondent.
    11. Formal rules of process, procedure and/or technical rules of evidence, such as those applied in criminal or civil court, are not used in Student Conduct Code proceedings.
    12. The Student Conduct Administrator(s) will provide simultaneous notification of the outcome of the student conduct meeting. and will notify complainant(s) (in a Title IX case) of the time, date, and location of the conduct meeting.
    13. All procedural questions during the course of the Student Conduct Conference are subject to the final decision of the Student Conduct Administrator(s).
    14. The University reserves the right to create a single verbatim record or recording of a Student Conduct Conference, excluding deliberations. The record shall be the property of the University. No other recordings shall be permitted by other parties.
    15. If a Respondent, with notice, does not appear before a Student Conduct Administrator(s), the information shall be presented and considered even if the Respondent is not present.
    16. The Student Conduct Administrator(s) may accommodate concerns for the personal safety, well-being and/or fears of confrontation of the Respondent, Complainant, and/or other witnesses during the hearing by providing separate facilities, by using a visual screen and/or by permitting participation by telephone, video conferencing, written statement, or other means, as determined by the sole judgment of Student Conduct Administrator(s) to be appropriate.
  6. Sanctions
    1. One or more of the following sanctions may be imposed upon any student(s) found to have violated the Student Conduct Code. Sanctions include but may not be limited to:
      1. Warning – A warning is a written reprimand to the student indicating a violation of the Student Conduct Code has occurred. (RUSO Student Policy 4.3.3a)
      2. Conduct Review – Conduct Review is severe enough in nature to warrant the monitoring of a student’s behavior for a specified amount of time. Conduct review rises to the level of conduct probation; however, is slightly less due to mitigating circumstances. If there is a finding of responsibility for subsequent violations of the Student Conduct Code during this period of time, more severe sanctions may be administered. A student on Conduct Review remains in good standing with the University.
      3. Conduct Probation – Conduct Probation is for a designated (consecutive) period of time and includes the probability of more severe disciplinary sanctions if the student is found to violate any institutional regulation(s) during the probation period. A student on Conduct Probation is not in good standing with the University. An individual not in good standing: (RUSO Student Policy 4.3.3c)
        1. may not officially represent the University in any University sponsored event,
        2. may not hold any leadership position in any University recognized organization, and/or
        3. may affect receipt of institutional scholarships and/or financial aid.
      4. Student Account Hold – A hold may be placed on a student’s account as part of the outcome of a conduct conference. This may be done as a result of failure to complete additional sanctions or as a sanction on its own.
      5. Loss of Privileges – Loss of privileges is denial of specified privileges for a designated (consecutive) period of time.
      6. Restitution – Restitution is the compensation for loss, damage or injury. This may take the form of appropriate service and/or monetary or material replacement.
      7. Educational Requirements – The imposing of educational sanctions includes, but is not limited to: letter of apology, presentation of a workshop, preparation of a research paper or project, community restitution, counseling, assessment or evaluation. (RUSO Student Policy 4.4.4b Penalties)
      8. Residence Hall Review –  Residence Hall Review is notice to the resident that their behavior is unbecoming of a resident and NSU student. If the resident is found responsible for another Residence Life Policy violation, then previous conduct will be taken into consideration at the time of sanctioning.
      9. Residence Hall Suspension – Residence Hall Suspension is the separation of the student from the residence halls for a designated (consecutive) period of time, after which the student is eligible to return. Conditions for readmission may be specified.
      10. Residence Hall Expulsion – Residence Hall Expulsion is the permanent separation of the student from the residence halls.
      11. Residence Hall Transfer – Administrative room reassignment for a determined or indefinite period of time.
      12. University Suspension – University Suspension is the separation of the student from the University for a designated (consecutive) period of time, after which the student is eligible to return. Conditions for readmission may be specified. A suspension hold will be placed on the transcript during the period of suspension. (RUSO Student Policy 4.4.5d)
      13. University Expulsion – University Expulsion is the permanent separation of the student from the University. When a student is expelled, a record of this action will be made a part of the student’s permanent record. (RUSO Student Policy 4.4.5e)
      14. Determination or Reduction of Grade(s) – Grade(s) for a specific course, assignment, paper, project, or other academic work, may be determined, or reduced should a student be found responsible for academic or other misconduct.
      15. Removal from Class(es) or Program(s) – May be permanent or for a designated (consecutive) period of time.
      16. Revocation of Admission and/or Degree – Admission to or a degree awarded from the University may be revoked for fraud, misrepresentation or other violations of University standards in obtaining the degree, or for other serious violations committed by a student prior to graduation. (RUSO Student Policy 4.4.5f)
      17. Withholding Degree – The University may withhold awarding a degree otherwise earned until the completion of the process set forth in this Student Conduct Code, including the completion of all sanctions imposed, if any.
      18. Deferred Sanction – Deferred Sanction is the delay or postponing of any sanction. If a student is found responsible for any violation of the Student Conduct Code while on a deferred sanction the original sanction will be implemented, in addition, a new conduct process may be initiated.
      19. Parental Notification – When students, who are under the age of 21, are found responsible for violating the Student Conduct Code, or local, state, and federal laws in regards to alcohol and/or controlled substances the University reserves the right to parent or legal guardian notification.
      20. No Contact Order – Any and all communications between two or more parties may be imposed in order to establish and maintain the safety of the campus community and its individuals.
    2. More than one of the sanctions listed above may be imposed for any single violation.
    3. Other than University expulsion, revocation or withholding of a degree, disciplinary sanctions shall not be made part of the student’s permanent academic record, but shall become part of the student’s disciplinary record.
    4. A student may request in writing to expunge a disciplinary record no less than one academic year after completion of sanction(s). An expunged disciplinary record is the process in which student’s disciplinary record is cleared for disclosure purposes only; however, the disciplinary record will remain on file. Such written request shall be made to the VPSA or his/her designee.
    5. In cases where a student is found responsible for a violation(s) of the Student Conduct Code, the sanctions shall be determined and imposed by the Student Conduct Administrator(s).
    6. Following the Student Conduct Conference, the Student Conduct Administrator(s) will advise the appropriate parties of the outcome.
  7. Conduct Conference Outcomes
    1. All outcomes shall be presented to the Respondent(s) in written form (by NSU email, postal service, and/or campus mail) following the Conduct Conference.
    2. All outcomes shall be presented to the Complainant(s), in cases of a Title IX allegation or act(s) of violence, in writing, simultaneously with the written notification to the Respondent(s).
    3. A student is considered notified of the outcome as of the date the written notification is sent.
  8. Separation Procedures
    1. Any student suspended from NSU (excluding temporary suspension) will be withdrawn from both current and future classes in which they are enrolled. The date of the withdrawal will be determined as the last date of the conduct process including appeal or the last date they could have appealed if the student had chosen to do so.
    2. Following a decision to suspend, the student’s ID, housing key, and any other University property should be turned in to NSU Officials.
    3. The student will be accompanied by a University representative to collect belongings from their room in University Housing and/or locker.
    4. Students under suspension may not enter or use any University property or facilities until such time that the Suspension is lifted. Additionally, you may not participate in classes or any University sponsored events or activities. Failure to abide by the Suspension may result in further disciplinary and/or criminal action. If for any reason you believe you may need access to the campus, you must contact the University Police or Student Affairs to obtain permission and an escort if permission is granted.
  9. Appeals
    1. Appeal Requests
      1. To request an appeal, the student must submit the reason for their appeal in writing (typed, not hand-written). The request may be signed, dated, and delivered to Student Affairs (Admin 209, Tahlequah) or may be emailed to Student Affairs (studentaffairs@nsuok.edu) within seven University business days following the date the outcome letter was sent. Any email should be sent from the student’s NSU email account.
      2. An appeal request allows a respondent(s) (in all cases) or complainant (in a Title IX case or act of violence) the opportunity to bring forward concerns about the outcome of the case in which they were a part. An appeal may be requested for one or more of the following1:
        1. Sanctioning is believed to be too severe or too lenient.
        2. New Information becomes available which could significantly impact the original findings or sanctions and was not available during the original conduct meeting. (This new information must be included with the written appeal request).
        3. Errors in procedure occurred which may have significantly impacted the outcome.
    2. Additional Guidelines
      1. During the appeal process, records reviewed may include but are not limited to: Investigation reports, findings, sanctions assigned, the appeal request, and/or other procedural documents.
      2. Appropriate parties shall be notified regarding the submission, denial or acceptance, and outcome of an appeal, simultaneously when required, and within a reasonably determined time-frame.
      3. All sanctions assigned by the original conduct administrator(s) shall remain in effect during the appeal process to ensure the safety of the campus community. Exceptions may be requested in writing to the VPSA or designee. Graduation, internships, co-curricular activities, athletics, exams, and other activities are generally not seen as reasons for delaying sanctions. Should the appeal result in reinstatement to the University, Student Affairs will assist in the transition back into good standing but cannot guarantee that there will not be implications or losses.
  10. Denied Appeals
    1. Appeal requests are reviewed by the VPSA (or designee) in order to determine that the criteria are met. Following a review, the appeal may be denied by the VPSA (or designee) if it is determined that the appeal request did not meet the above mentioned criteria. If a request is denied the VPSA (or designee) will notify the requesting party (and complainant if applicable).
  11. Approved Appeals
    1. If an appeal is approved, both complainant(s) and respondent(s) involved in the same case may respond to the appeal. All responses must be in writing. Any party wishing to provide a response should do so, as there will be only one appeal.
    2. If the appeal does not involve suspension, temporary suspension, expulsion, degree revocation, or rescission of credit, it will be reviewed by the VPSA (or designee).
  12. Student Conduct Appeals Committee
    1. If the appeal involves suspension, expulsion, degree revocation, or rescission of credit, the Student Conduct Appeals Committee will consider the appeal.
    2. The appeals committee shall be appointed by the President of the University and may include students, faculty and staff whose primary duties are not concerned with the administration of student conduct and affairs. The President will receive nominations for committee memberships from the Faculty Senate and Staff Council, provided that Faculty Senate and Staff Council nominations are submitted within 30 days from time of notification that a vacancy(s) exists. If nominations are not made within 30 days, the President will fill the vacancy(s) from faculty, staff, and students. The student members of the committee shall be nominated by the Northeastern Student Government Association. Nominations must be submitted in the same manner as those for the Faculty Senate. Student members shall be excluded from the appeals committee for cases involving Title IX Violation(s) and acts of violence.
    3. A student who is granted an appeal shall have the right to exclude the student members of the committee upon request.
    4. Any act by a properly constituted committee, at which a quorum of the committee is present, shall be binding.
    5. Hearings will be held as soon as practical after the request is made by the student.
    6. An appeal shall be limited to a review of the record of the Student Conduct Conference and supporting documents for one or more of the following purposes:
      1. To determine whether the sanction(s) were too severe or too lenient.
      2. To consider the new information and determine if it would have significantly impacted the original findings or sanctions.
      3. To determine whether errors in procedure occurred and significantly impacted the outcome.
    7. The appeal process is file-review only.
    8. The VPSA (or designee) provides oversight for the appeal process and committee functions. The VPSA (or designee) is responsible for the training of committee members.
    9. The committee will:
      1. Select a committee chair.
      2. Review the student’s written appeal, any statements submitted in response to the appeal, and the conduct case file(s).
      3. Deliberate as needed to determine one of the following actions:
        1. Return the case to the original Student Conduct Administrator(s) for a new Conduct Conference and/or sanctions
        2. Reverse or Modify the outcome and/or sanctions
        3. Uphold the outcome and/or sanctions
    10. The committee must have quorum and majority vote. The committee’s decision must be submitted in writing to the VPSA no later than two business days after the appeals meeting. Committee reasoning for the decision must be included.
  13. Appeal Outcomes
    1. The VPSA will notify the appropriate parties of the committee’s finding in writing via University email and/or printed letter.
    2. All appeal outcomes are final.
  14. Disciplinary Files and Records
    1. Case referrals will result in the development of a disciplinary file in the name of the respondent. If the student is found not responsible for the charges, the file will be marked no action, no record, and shall not constitute a disciplinary record. Such files will be destroyed after one year.
    2. The files of students found responsible for charges against them, with sanctions less than suspension or expulsion, will generally be maintained in the Student Conduct Office for seven years from the calendar year of record, after which they are destroyed.
    3. Records of cases in which suspension or expulsion from the University occur are kept for 10 and 15 years respectively.
    4. Confidentiality – All disciplinary records are confidential and may not be disclosed in whole or in part except as provided by law or by the written authorization of the student, under legal compulsion, or where the safety of other persons may be involved. Disciplinary records are maintained separate from the student's academic record but are part of the student's educational record.
    5. Re-release of disciplinary information/records – Individuals participating in disciplinary proceedings are bound by law to not disclose information discussed in the proceedings. When disciplinary records are permitted to be disclosed to an individual only, that information should not be re-disclosed, under penalty of law.

Article V: Interpretation and Revision

  1. Any question of interpretation or application of the Student Conduct Code shall be referred to the VPSA or his/her designee for final determination.
  2. The Student Conduct Code shall be reviewed every year under the direction of the VPSA or his/her designee.
  3. The University reserves the right to discontinue, modify or otherwise change its Student Conduct Code.

1Failure to check or claim notice of correspondence from the University via email, Postal Service, or campus mail may not constitute an acceptable reason for appeal.

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Hazing

Northeastern State University does not tolerate acts of hazing by individuals or organization members.

Hazing is any action taken or any situation created intentionally that causes embarrassment, harassment, or ridicule, and risks emotional and or physical harm to members of a group or team, whether new or not, regardless of the person’s willingness to participate.

The express or implied consent of the victim will not be a defense. Apathy or acquiescence in the presence of hazing is not considered a neutral act; they are violations of this rule.

No student group or any person associated with any group sanctioned or authorized by the Northeastern State University shall engage or participate in hazing.

Northeastern State University follows Oklahoma Statutes - Title 21, Section 1190 - Hazing

The state of Oklahoma defines hazing as follows:

“Hazing” means an activity which recklessly or intentionally endangers the mental health or physical health or safety of a student for the purpose of initiation, admission into, or affiliation with any organization operating subject to the sanction of the public or private school or of any institution of higher education in this state.

  1. “Endanger the mental health” shall include any activity, except those activities authorized by law, which would subject the individual to extreme mental stress, such as prolonged sleep deprivation, forced prolonged exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity which could affect the mental health or dignity of the individual.
  2. “Endanger the physical health” shall include but not be limited to any brutality of a physical nature, such as whipping, beating, branding, forced calisthenics, exposure to the elements, forced consumption of any food, alcoholic beverage as defined in Section 506 of Title 37 of the Oklahoma Statutes, drug, controlled dangerous substance, or other substance, or any other forced physical activity, which could adversely affect the physical health or safety of the individual.

Student groups shall be assumed to be responsible for the actions of their members or associates for hazing violations. The University or prospective members may file a complaint of hazing against all parties as individuals and against the student groups.

The University will strongly recommend the sanction of suspension for students and/or student groups found responsible through the student conduct process for hazing.

Individuals and/or groups may be convicted by local and state authorities. Upon conviction, groups shall be guilty of a misdemeanor and may be punishable by a fine of not more than $1,500 and the forfeit for a period of not less than one year of the rights and privileges of being an organization. Any individual convicted of violating the provisions of hazing shall be guilty of a misdemeanor and may be punishable by imprisonment for not to exceed 90 days in the county jail, by the imposition of a fine not to exceed $500, or by both such imprisonment and fine.

Hazing should be reported to Student Affairs immediately.

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