Employer Career Event Policies

• All career fairs hosted by NSU CS are defined as networking events, allowing for the recruitment of student and alumni candidates. Employers are encouraged to share information specific to employment and career opportunities. Graduate schools are encouraged to discuss application requirements and processes.
• NSU CS Career Fairs are not intended for employers to solicit business contracts or the sale of goods and services. If an employer representative is found to be engaging with students for reasons other than recruitment for possible employment, that representative, and subsequently the employer, will be asked to leave the fair immediately. In addition, the employer forfeits any fees associated with the fair and will be subject to the Denial of Service policies.
• All full-time positions being advertised at an NSU CS Career Fair must require a minimum of a bachelor’s degree to qualify for recruitment at NSU CS Career Fairs.
• Employers who utilize door-to-door sales strategies, multilevel marketing, and pyramid business structures (referred to collectively as third-party recruiters) do not qualify to attend NSU CS Career Fairs.
  • There may be instances in which a third-party employer is permitted to participate in a career fair. These can be found in the Third Party Recruiting Agreement.
• Registration prices and inclusions may differ for each NSU CS Career Fair. Prices are determined by the NSU CS Events Team and are subject to change.
  
  • NSU entities/organizations may be provided a reduced registration rate at the discretion of the NSU CS Events Team, which comes with the standard registration inclusions. 
• NSU CS reserves the right to deny recruiting privileges (including, but not limited to, fairs) to any employer. Refer to the Denial of Services policies for more information.

•  The NSU CS Events Team strongly encourages pre-payment for career fair registration. Employers who choose not to pre-pay for the career fair will have 45 days after the fair to pay for their registration.
• The NSU CS Department can process payments via credit card, cash, check, and money orders.
  • Checks and money orders must be made payable to the correct entities and mailed to the correct address (listed below).
    • Payable to: Northeastern State University Career Services Department (Federal ID 911898417)
    • Mailed to: Career Services, Northeastern State University, 701 North Grand Avenue, Tahlequah, OK 74464
  • If an employer sends a payment that the NSU CS team is unable to identify or process, their registration will continue to be marked as unpaid, and the employer will be contacted regarding their missing payment.
    • Employers must identify their specific department/division/company name on checks and money orders to avoid delays.
• NSU CS will process payments in a timely manner and will make receipts available at the request of the employer. Employers who pay via credit card will automatically receive an email receipt to the email address provided at the time of payment.
• NSU CS does not issue refund checks; this is done by the University’s Accounts Payable department. Refunds may take between 30 and 45 days to process.
• NSU CS will not issue refunds for any of the following reasons, and the employer will be held responsible for any fees owed:
  • Cancellations made after the registration deadline.
  • Violation of any NSU CS Policy
  • Late Arrivals (30 minutes after career fair start time)
  • No-Shows
• The NSU CS Events Team asks that employers who wish to cancel their registration (before or after the deadline) email the Events Team with the reason for the cancellation.
  • Explanation for cancellation does not guarantee a refund if other requirements for refunds are not met.
• NSU CS reserves the right to reassign an employer's table to a different employer if they have not shown up to the fair after 30 minutes have passed from the fair's start time. This may result in the offending employer being unable to participate in the fair.
• Employers with an outstanding balance will not be permitted to attend future NSU CS Career Fairs or events until payment is received.
  • The NSU CS Events Team will inform employers of outstanding balances three times before suspension occurs. 

• Multi-level marketing, pyramid, or network marketing companies, including those that utilize door-to-door sales strategies (collectively known as third-party recruiters), are not defined as employers by NSU CS and therefore are not eligible to participate in career events or fairs hosted by NSU CS. 
• NSU CS’s definition of third-party employers is specified in the Third-Party Recruiting Agreement.
• NSU CS chooses to partner with select third-party recruiters that meet the criteria stated in the Third-Party Recruiting Agreement and meet university approval.
• Employers who are identified as third-party, including those offering independent contractor positions, may be limited to participation in career fairs on a waiting-list basis.
• If space becomes available after the registration deadline, companies belonging to any of the categories listed in the Third-Party Recruiting Agreement may be permitted to participate in the career fair at the discretion of the NSU CS Events Team.

• The NSU CS Events Team creates table assignments based on a variety of factors, including, but not limited to: room layout, facility restrictions, Oklahoma State Laws regarding fire code, and NSU CS Employer Partnerships.
  • Extra tables cannot be added to registrations on the day of the fair.
• All table assignments are final. Employers may not relocate to tables that appear open.
• Employers may not share tables with other employers.
• Employers may request an extra table at the time of registration. Extra tables will incur an additional fee (varies between career fairs) and are not guaranteed to be approved.
• Employers who register after the deadline may not be featured in the map provided to participants at the fair.
• NSU CS discourages unannounced registrations for career fairs. The NSU CS Events Team cannot guarantee tables for those who wish to attend any career fair unannounced.
• There may be cases in which a table becomes available due to no-shows or last-minute cancellations. If this is the case, NSU CS will release the table and allow for unannounced registrations for up to 30 minutes after the career fair begins.
• Unannounced registrations will incur an additional fee of $100 and must be paid at the time of registration. Employers who are unable to pay at the time of registration will not be allowed to participate in the career fair.
• Representatives with unannounced registrations are not guaranteed the provided lunch.
• Employers with unannounced registrations may only have two representatives present at the career fair.
• If any of the representatives listed on an employer's registration are unable to attend the career fair and will be sending someone in their place, they are encouraged to inform the NSU CS Events Team.
• If the NSU CS Events Team receives notice that a representative is unable to attend, but is not informed of an alternative representative being sent in their place, the employer’s registration will be considered cancelled and will be subject to the cancellation policies.
• If an employer has more representatives in attendance than noted on their registration, an additional representative fee will be added to their invoice and sent to them after the fair.
• Unannounced representatives will still incur a fee, regardless of whether they participate in the employer lunch.
• If the NSU CS Events Team finds there to be an excessive number of unregistered representatives, the offending employer may not be allowed to participate in future fairs.
• Representatives (unannounced or otherwise) are not permitted to take chairs and/or equipment from any tables, regardless of their perceived availability. If a representative is found to be taking chairs or equipment that were not purposely allocated to them, the employer will be charged an additional fee of $70 per chair or equipment piece.

• In cases in which NSU CS must reschedule a career fair, all current fees (paid/unpaid) will apply to the alternate date.
• Employer cancellation/refund policies will apply for the alternate date.
• The NSU CS Events Team will reach out to all registered and invited employers with updated career fair information and registration/cancellation deadlines.
• In cases in which NSU CS must cancel a career fair, all current paid fees will be refunded, and the relevant unpaid fees will be waived.
• The NSU CS Events Team will alert all registered employers of the event cancellation as soon as a decision has been made.
• Major-related career fairs will be cancelled instead of rescheduled.

• NSU CS is not responsible for any lost, stolen, or damaged items.
  • NSU CS will hold any lost items for up to 30 days after a fair.
  • It is the responsibility of the owner to organize shipping and return arrangements. NSU CS is not responsible for any costs associated with returning lost, stolen, or damaged items.
  • Career fair attendees may report any lost or stolen items to NSU Campus Police.

• NSU CS reserves the right to refuse service to any employer for various reasons, including, but not limited to:
• Dishonesty and/or misrepresentation of the employer and/or the posted job position.
• Discrimination according to the Equal Employment Opportunity (EEO) laws.
• The employer or posted job position interferes with/negatively affects academic progress or requires/encourages students to discontinue their academic program of study.
• Failure to provide full disclosure of essential information regarding the nature of posted job positions or their compensation. This includes, but is not limited to, commission-only positions, job responsibilities, applicant requirements, breach of confidentiality, reneging on established agreements between NSU CS and the employer (verbal or written), and reneging on a job offer to a student.
• Failure to pay for billed services.
• Harassment of NSU students, alumni, staff, or faculty.

• NSU departments that wish to collaborate with NSU CS on a specialized career event (not including Employer Spotlights or other paid promotional events) must meet with the NSU CS Events team at least twice for event planning purposes. We ask that collaboration requests be submitted to careerservices@nsuok.edu at least 6 months in advance to ensure optimal planning.
• For paid events, all required fees must be paid prior to the event. Those who have not paid will not be permitted to participate in the event.
• NSU CS does not accept tap-to-pay or third-party payment services, including but not limited to Apple Pay, Google Pay, PayPal, Cash App, and/or Venmo.
• All attendees of an event are subject to the Denial of Service policy and may be asked to leave or be barred from attending future events.

The Northeastern State University Career Services (NSU CS) department reserves the right to approve or decline requested external employer events on Handshake at the discretion of the NSU CS Events Team. When approving or declining events, the NSU CS Events Team will comment on the event, explaining the approval/denial.

• The NSU CS department may decline external events hosted by employers for reasons including, but not limited to:
• Location - If an event is being hosted in-person, outside of Oklahoma, it will be declined.
• NSU Career Events/Fairs - If the requested event conflicts with an NSU CS Career Event/Fair on the same date(s), it will be declined to avoid scheduling conflicts on the students’ behalf.
• Time - If the requested event has passed, or has not been requested 72 business hours in advance, it will be declined.
• Timezones - If the requested event takes place outside of United States time zones, NSU CS Events Team reserves the right to decline it to avoid confusion on the students' behalf.
• Lack of Communication - If the NSU CS Events Team has reached out to the employer with questions regarding their event, and does not hear a response within 48 business hours, the event will be declined.
• Non-English Description - If a requested event’s description is in a language other than English, with no translation available, the event will be declined to avoid any possible miscommunication.
• Link Access - If the link provided within an event does not work or links to an incorrect page, the event will be declined.
• Multiple Dates - If an event takes place over multiple dates, they must be posted as separate events for each date. If an event is posted as one event spanning multiple days, it will be declined.
• Duplicate Event - If a duplicate event is posted, the NSU CS Events Team will review both events and determine whether they can be approved or declined. If approved, the Events Team will decline one of the duplicate events, approving the other. If declined, both will receive comments stating the reason for declining.
• Job Listing - If a job listing is posted as an event instead of going through the proper channels, it will be declined.
• Payment Required - If an event requires payment in order to participate, it will be declined.
• If an external employer’s event is declined, and the employer makes the proper corrections, the corrected event may be approved, unless any other reasons for declining the event are present.
• The NSU CS Events Team does not advertise approved events unless the employer is participating in the NSU CS Spotlight program. In this case, the event will be created by a member of the NSU CS Employer Relations Team.
• If an employer posts an event with NSU as the only invitee, the NSU CS Events and Employer Relations Team will reach out and inform them of Spotlight opportunities, and reaffirm that the NSU CS Events/Employer Relations team will not advertise. From there, it is up to the employer to decide how they would like to proceed, either via the Spotlight program or through their own personal advertising. 
• If an employer’s event is declined, and they continue to resubmit without correcting any errors, the NSU CS Events Team will continue to decline their events, and their ability to post events may be removed from their company profile.
• If the employer believes the denials to be an error, they must reach out to the NSU CS Events Team.
• If an employer posts an event that violates any of the NSU CS Policies, their event will be declined, and their ability to post events may be removed from their company profile.
• An event approval does not signify endorsement or sponsorship by the NSU CS Events Team. 
  • Students are encouraged to exercise caution and due diligence when participating in external employer events.
  • If a student has questions/concerns/complaints regarding an external employer event, they must reach out to the NSU CS office.
  • Once a question/concern/complaint has been received, the NSU CS Events Team will review the external employer event and take the appropriate steps according to the Event Approval Policies.
• NSU CS is not responsible for the activities, actions, or beliefs demonstrated by external employers.
• External Employer Events cannot be approved if the requesting employer is not an approved employer according to the Employer Approval policies.
• If an employer's approval on Handshake is removed, all external events will be declined (even if they were previously approved).