Payroll General Information

Overview

We identify the payroll deductions you have selected, explain your earnings statement, notify you of the university holiday and pay schedules, and assist you with changing your tax withholdings.

Payroll Deductions

To ease the burden on faculty and staff, the Payroll Department withholds deductions from employees checks for meal plans, employee A/R, and college savings plans. Payroll also withholds deductions for the United Way, and Northeastern State University Foundation. Payroll also withholds child support, tax levies, garnishments, defaulted student loans and bankruptcy payments in order for the University to comply with federal and state laws.

HR 3.14 Payroll Changes - NSU Employment Handbook (pdf)

Any change in the amount of a payroll deduction should be submitted to Payroll Office by the tenth of the month in order for it to be effective in the current month. Changes in insurance coverage should be made in Human Resources following the same schedule.

Earning Statements and Paychecks

Earning statements (pay slips) provide detailed information about an employee's pay and other compensation such as benefits. Pay statements are available through goNSU on the Employees tab at least three days prior to pay day. Please note that the file will not open if the pop-up blocker has been turned on in your web browser. If the pop-up blocker is active, you may turn off the pop-up blocker or press and hold the "Ctrl" key on your keyboard while clicking the hyperlink.

Payroll and Holiday Schedules

Part-time and Full-time hourly employees and work study students are paid on a bi-weekly basis and monthly (exempt) faculty and staff employees are paid on the last working day of the month. A payroll schedule is available for your use in determining your pay date.

Each academic year, the University recognizes holidays including New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day, plus other holidays as listed in the annual holiday schedule. Employees eligible for benefits are excused from work with pay on those days recognized by the University as holidays. An employee must work their scheduled work day before and after the holiday (or use approved leave). A holiday falling on a Saturday is recognized by the University on the preceding Friday. A holiday falling on a Sunday is recognized by the University on the following Monday. When continuous operations of the University require that employees be regularly scheduled to work on days otherwise recognized as holidays, such employees are paid for the holiday and for time worked.

Direct Deposit

Oklahoma law (74 O.S. 292.12) requires that all state employees as a condition of employment use direct deposit to receive their pay. You may select to have your pay check direct deposited into your checking/savings account, or you may choose to have your pay issued on a PayCard.

The Key2Prepaid provides the ability for the University to post your pay with the KeyBank Customer Support Center each pay day. The Key2Prepaid card allows card holders to use the Card in the similar fashion as a MasterCard debit card. You will be able to make withdrawals at many ATM's. There are also other methods in which to make disbursements for the card. However, please keep in mind that there are fees associated with certain transactions that are done with the card. For more information about the Key2Prepaid card and the fees that can be incurred, please visit key2prepaid.com or call 1-866-295-2955.

Complete the Direct Deposit Enrollment Form which can be requested in person from the Payroll Department or HR, by sending an email to payroll@nsuok.edu. Attach a voided check to the form or a letter from your bank with the routing number and account number. Deposit slips are not acceptable, as they do not contain a routing number and the account number may not be complete. If you are unable to return the form in person to the Payroll Department then the form needs to be notarized. If you opt for the PayCard, please mark the box on the form.

Lost PayCard

If you should lose your PayCard, please contact KeyBank at 1-866-295-2955 to request a replacement. 

Year End Forms

The W-2 form, which reports the 'taxable income' you received during a calendar year is available in late January. We will announce the date current employees W-2's will be available to view online at gonsu on the employee tab.  All other W-2 will be mailed to your mailing address no later than January 31. If you have moved, please update your mailing address by notifying the Human Resources Department no later than December 5, to ensure your W-2 is mailed to the correct address. Please contact us if you need an explanation of the W-2 form.

The 1042S form, which reports earnings that were covered under a tax treaty during a calendar year, is mailed to your mailing address. If you have moved, please update your mailing address by notifying the Human Resources Department no later than December 5, to ensure your 1042S is mailed to the correct address.

Written or emailed requests for duplicate W-2's are accepted after February 15.