Cabinet Meeting Notes September 9, 2014

Tuesday, September 9, 2014
9:00 a.m.
President's Office Conference Room

Cabinet was called to order by Provost Arant at 9:05 a.m.

Members present were: Dr. Mark Arant, Mr. David Koehn, Dr. Laura Boren, and Mr. Ben Hardcastle
Members absent were: Dr. Steve Turner

One-Time Funding Request for ADA Services: Dr. Boren presented rationale for an increase to the ADA Services budget. With an increase in the numbers of students approved for services, the current amount budgeted will not suffice through the fall semester. It is also estimated that more funds will be needed during the spring 2015 semester if current numbers are the same. After discussions, the request was approved. Dr. Arant signed the request form for Dr. Turner and submitted it to Mr. Koehn for processing.

One-Time Funding Request for University Advising-Testing Services: Dr. Boren presented a proposal for funds to purchase needed testing equipment to bring the current facilities in line with other testing centers. The new equipment will allow for monitoring the testing center area. After discussions, the request was approved. Dr. Arant signed the request form for Dr. Turner and submitted it to Mr. Koehn for processing.

Stay on Track Retention Portal: Mr. Hardcastle reported work being done to develop an online portal that students can access that will assist them through each level of activity from the admissions stage through graduation. It is anticipated that this portal will include details broken down by student level (freshman, sophomore, junior & senior) including to-do lists as well as important resources. The group discussed the best possible location and method of delivery. More on this topic as it is developed.

Tulsa Survey Findings: Mr. Hardcastle reported that the market analysis study is in its final stages. The group discussed possible implementation of the findings. It is expected that the final report will be received no later than October 2014. More on this survey as it is available.

Market-Based Salary Information for Employees: Mr. Hardcastle discussed with the group the Market-Based Salary information that will be emailed out to campuses soon. The members will provide feedback and a revised draft will be provided to President Turner.

Options for Meditation Room: Mr. Hardcastle reported a discussion he had regarding the need for a student meditation room on campus. Dr. Boren replied that space had been established last semester. Dr. Arant will find out what is needed and report back to the group.

uniFLOW: Mr. Koehn informed the group of software that is available that would allow the new copiers to track individual use regardless of the machine being utilized. This software will allow true departmental billing. The group decided that this system would be beneficial and approved Mr. Koehn's request to obtain the software.

Signature Authority Guidelines (Cont d Discussions): Each member reported they are currently developing their individual lists to be submitted to President Turner. This topic will be discussed at a later time.

Staff Development Day (Cont d Discussion/Update): The group discussed possible development opportunities to benefit staff. Possibilities discussed were Strengths Quest and Character First Dr. Boren and Mr. Koehn will update the group and provide more details on their respective opportunities at a later meeting.

Announcements

The meeting was adjourned at 11:00 a.m.

Respectfully submitted,
Robin Hutchins