Schedule Room or Space

NSU Employees and Students

If you are not an NSU Faculty, Staff or Student, please contact the Conference and Events office at (918) 444-2500 to schedule your meeting, conference, special occasion or retreat.

Use the Go To The Scheduler link on this page if you are a faculty, staff member or student that needs to reserve a

  • conference room for a meeting (any campus)

  • classroom or computer lab for a study hall, extra class meeting, or to conduct training

  • meeting or event space in the UC, Webb Building, Alumni Center of Event Center

If you are an NSU employee or student and would like to reserve space for a non-university related meeting, event or function, please contact the Office of Conferences and Events.

Frequently Asked Questions:

 

1. What is my login and password?

If you are a student, faculty or staff member of NSU, then you will use the same login and password that you use for your NSU email.
 

2. How can I update my department, college, committee or group information?

To be associated with a specific department, college, committee or group, please email the scheduler@nsuok.edu.

3. Which request form do I use?

    Please select the appropriate form for your request.
 

Faculty / Staff

Tahlequah Request Form (Auxiliary Services Spaces Only)

University Center
Alumni Center
Event Center
Webb Auditorium
Webb Tower

Requests must be made at least 7 days in advance. If needed in less than 7 days, contact Auxiliary Services (918-444-2500).

Muskogee Request Form

Requests must be made at least 7 days in advance. If needed in less than 7 days, contact the Muskogee campus (918-444-5000).

Broken Arrow Request Form

Requests must be made at least 7 days in advance. If needed in less than 7 days, contact Auxiliary Services (918-449-6121).
 

Equipment / Deliveries Request Form

This form is used for requesting equipment such as tables, chairs, AV equipment, etc. from Auxiliary Services.

Requests must be made at least 7 days in advance. If needed in less than 7 days, contact Auxiliary Services (918-444-2500).

Classroom and Lab Request Form

This form is used to schedule classrooms and labs on any campus for internal university meetings/training/study groups.

Requests should be made at least 30 minutes in advance and cannot exceed 60 days.

Conference / Meeting Room Request Form

This form is used to schedule small conference rooms for internal university meetings.

Requests should be made at least 15 minutes in advance and cannot exceed 180 days.

(To request recurring departmental and committee meetings, email the scheduler@nsuok.edu Please include place, time, frequency, and contact person.)

Jazz Lab/CPA Request Form

This form is used for requesting events at the Jazz Lab or the Center for the Performing Arts.

Requests must be made at least 14 days in advance. If needed in less than 14 days, contact The School of Visual and Performing Arts (918-444-4505).

 

Students

**(An approval is sent to Student Activities for confirmation of the organization's standing for all requests.)

Student Event Request Form

There is a different form for each campus.

Requests must be made at least 7 days in advance.  If needed in less than 7 days, contact Auxiliary Services (918-444-2500).

 

Equipment / Deliveries Request Form

This form is used for requesting equipment such as tables, chairs, AV equipment, etc. from Auxiliary Services.

Requests must be made at least 7 days in advance. If needed in less than 7 days, contact Auxiliary Services (918-444-2500).

Jazz Lab/CPA Request Form

This form is used for requesting events at the Jazz Lab or the Center for the Performing Arts.

Requests must be made at least 14 days in advance. If needed in less than 14 days, contact The School of Visual and Performing Arts (918-444-4505).

 
 
 

4. Will I get notifications about the status of my request?

Yes, when you submit a request for a meeting or event, you will  receive an email (to the email address you provided) with the status of your request.  If additional information is needed or when the request is approved, you will be contacted.
 

Classroom picture