Design Requests

Design Process


1. Concept & Submit Design Request Form

What do you need? I need a brochure, flyer, program, Email announcement, help with promotion, etc.

* Fill out the Design Request Form

Send additional information for your project to:


2. Confirmation & Assessment of Project

C&M will confirm that your project has been received and then consult with you on recommendations C&M can offer to best meet your needs.

Submit all content needed for the project. (All copy, photos or art direction)

Your request will then be assigned a project number in 5pm (C&M's project management system).


3. Creativity

At this point your project will be assigned to a designer. Your project may be broken up into multiple tasks, if necessary. The designer will work with the content and direction provided to produce the first proof.


4. Proof & Edit

The first proof of your project is ready for you to review. C&M will post in the corresponding 5pm project or task.

To streamline the proofing process, a marked up PDF, using the comment tool in Adobe Acrobat, is the preferred method for the edit submission. If you have multiple people collaborating to review a proof, please be sure to wait until all of the edits are collected and submit one PDF reflecting all of the changes needed.

Send combined edits back to C&M by posting to the corresponding project or task in 5pm.


5. Receive Updated Proof & Respond

An updated proof will be sent for your review. Review the proof carefully and collectively before you submit any changes. C&M holds to a three proof policy. We ask that all changes, if possible, be communicated within three proof submissions.


6. Approval & Creation of Finalized File

Once you and your colleagues approve the final design and content, post this approval in the 5pm project or task and request a finalized file.

C&M will then create and send you a file that will be in its final format according to its intended purpose (print or web).

For print, you will be sent printing specifications for your piece (for you to provide to your selected printer) along with a list of NSU approved vendors to choose from.


7. Online Use or Print Production

If the task or project is for web, you now have the end product and the task will be closed out in 5pm.

If the project or task is for print, you will send the final, print-ready file, along with the printing specifications, to your selected printer. You will then be able to work with the printer to see printed proofs and discuss deadlines for the final, in-hand product.


8. Need Changes

Later, if you need some changes made to your project, contact C&M through: Include your project number and a PDF indicating edits using the Acrobat comment tool.

The project will then be re-opened for the process to begin again.

Before Submitting

All print projects created for external distribution must be approved by the Office of Communications & Marketing.

It is best to allow three weeks to complete a project. The turnaround time will vary depending on the scope of the project and number of projects currently in-house. If specialized photography or copy writing are required by our department, the time frame for completion can be extended.

Content Submission

If you'll be submitting draft text, avoid elaborate formatting in the document since the designer will be applying new formatting as part of the creative process. Providing a Word document is best. All content will be reviewed by our editorial staff, which will make wording and organizational recommendations.

Photographs and artwork should be saved at high resolution to ensure quality.

Materials submitted for design should be approved final versions. Please check all written materials very carefully for typos, grammar and syntax. Written materials that require extensive editing will be returned and must be corrected by the submitter before the design process will begin.

We allow for three design proofs. Additional proofs interfere with other pending design requests and can extend the completion date for your project. If several people will be editing the proof, consolidate all corrections into one document and return a single copy to the C&M office.

Once we receive the submitted form, the project will be reviewed and evaluated. Next steps will be provided via email.

If you are not already a C&M client, you will be added to our online project management system 5PM. When your account is created, you will receive an email from 5PM with a link for log in. Your email address will be your username. Click on "forgot password" the first time you log in to create a specialized password. For more information, contact 918-444-2880 or email

Enter your email address.
Enter your full name, first and last.
What's the title of this project or request?
In what department are you?
On what campus are you located?
Exactly where is your office?
Enter your phone number.
What would you like for us to design for you?
What day do you need the items completed?
On what day will the event be held (if applicable)
What is the target audience?
What is the source of funding?
Give us an idea of what you are needing. Hold the CTRL key to select all that apply.
Only complete this if you selected "Other" above.
Where will this go? Please use the comment box at the end if you do not find your choice.
Choose the color option. Please use the comment box at the end if you do not find your color option.
Choose the orientation of your print or graphic. Please use the comment box at the end if you do not find your option..
What format will you need for the final project? Hold the CTRL key to select all that apply. Please use the comment box at the end if you do not find your format.
If you are requesting a project for printing, give us any additional information needed.
How many items will be printed? (if applicable)
Will the project be printed at Copy Zone or outsourced?
Where will these be printed? (if applicable)
To who and where should proofs should be sent? Please provide name(s) & Email(s)
I'm only allowed three design proofs. required*
Do you understand that you only get three design proofs?
Is there anything else we need toknow?