Student Administrative Services

• Absences
• Advertising and Posting
• Behavioral Intervention Team
• Misrepresentation upon Application to University, College, or Program
• Campus Parking
• Computing Resources
• Light the Way Emergency Fund
• Student Email
• Expressive Activity
• Financial Obligations
• Grievances
• Student Employment
• Talon Charge
• Tobacco Free Campus

Regular attendance in classes is required. Excessive absences may be reflected in the grade assigned. Class attendance policies that impact grades must be included in the course syllabus. Instructors should keep a record of daily attendance for each student.

Absences for University-approved functions may be permitted only after the activity sponsor has received authorization. This approval does not excuse students from fulfilling assignments and tests in the course but authorizes them to receive reasonable accommodations from the instructor in fulfilling the assignments. It is the student's responsibility to contact the instructor prior to the event to make arrangements for the classes missed.

Notice to faculty of absences for three or more consecutive class periods due to medical reasons or death of an immediate family member may be initiated through Student Affairs. Proper documentation must be provided at the time of the request to verify absences. Notification will be sent to the student's faculty members. This notice does not excuse a student's class absences. The notice is to assist students with interim communication prior to returning to campus. It is the student's responsibility to contact the instructor to make arrangements for the classes missed.

All posters, including signs, fliers, handouts, etc., must have prior approval from Student Affairs before they are placed on or about the campus of Northeastern State University. A list of the regulations regarding all posting/advertising locations on the NSU campus can be obtained in Student Affairs.

Mission

To serve as NSU's central point of contact regarding behaviors of concern in order to determine what intervention or support resources are needed and connect students with those resources.

Purpose

The Behavioral Intervention Team is a function of the division of Student Affairs and is charged with the responsibility of identifying, investigating, assessing, and monitoring concerning behaviors and/or threats to the University community.

The Team provides referrals to resources and services in an effort to enable individuals or groups to remain successful members of the community. After a report is received, the BIT will determine an individualized course of action, implement the plan, follow-up and track outcomes, and make adjustments to the plan as needed.

The Behavioral Intervention Team reviews cases that are reported for behaviors ranging from seemingly minor classroom disruptions to behavior that holds the potential of threatening the University community or individuals in the community. Some examples of behaviors that warrant a report may include:

• Concerning behaviors, statements, or written work
• Disruptive behaviors in the classroom or living community
• Threats of harm to self or others
• Possession or suspected possession of weapons
• Angry/hostile behaviors
• Concerning posts on social Media Facebook, Instagram, Snapchat, etc.
• Odd or bizarre behaviors
• Homelessness or lack of necessities

Procedure for Reporting

Any reports of concerning events or behaviors will be investigated by the team. A report can be made by contacting any of the following:

• Student Affairs 918-444-2120
• University Police 918-444-2468
• Counseling Services 918-444-2042
• Anonymous reports may be submitted through the University Police app: 911 Shield
• By clicking Report a Concern on the Student Affairs homepage of the NSU website.

Students who fail to disclose complete and accurate information on their application, or during the admissions processes(es) for a college or program, are subject to immediate rescission of admission to the university and/or program, and/or referral to the student conduct process.

Permits

All vehicles parking on any NSU Campus must obtain a valid parking permit. Permit types include visitor, student, faculty, and staff. One-day visitor permits may be obtained at the Parking Services office located in the University Center lower level at no cost. All permits allow you to park in the designated parking spaces according to your purchased permit type. Employees and students must park only in the parking areas reserved for your type of parking permit. A valid parking space is defined by parallel lines on both sides of the vehicle, and a line, curb, parking block or other type of barrier in front of the vehicle.

Any person who persists in repeating violations of the Northeastern State University Parking Regulations, damages property or commits any act detrimental to the safety of others or to the best interests of the University community, will be subject to cancellation and confiscation of his/her parking permit and revocation of all parking privileges as well as other actions.

Only parking permits issued or authorized by NSU University Police and Parking Services are valid and will be honored. Such substitutes as signs or decals issued by others, hand-written notes left on the exterior of a vehicle, etc., are unacceptable and will not be honored by enforcement personnel.

Students who park vehicles on-campus are required to immediately purchase and display a parking permit. Students must register their vehicles by the first week of class. Housing residents must register their vehicle upon moving in. All parking permits expire on August 31 of each year. Parking permits are to be displayed on the driver's side windshield, on the inside, lower left corner. Only one permit per student.

Students should obtain their parking permit at the Parking Services office located in the University Center lower level. Students must present their NSU ID card with NSU ID number at the time of permit registration. Permits are the responsibility of the purchaser and must be removed prior to sale or transfer of the vehicle. Student permits are not transferable to any other vehicle. Only one current permit shall be displayed on a vehicle. A permit must not be altered or defaced.

Students will be issued a parking permit that allows parking in any area signed and designated for student parking or multipurpose parking. On-campus Family Housing Apartment residents will be issued a parking permit that allows parking in lots signed and designated for students, resident and multipurpose parking.

Disabled Parking

Vehicles displaying a state issued Physical Disability Permit, along with a valid NSU parking permit, may park in any legal parking space in designated faculty/staff, students and visitor parking lots or any physical disability space with the exception of spaces reserved for other uses. Short-term temporary physical disability permits will be issued only to persons who have purchased and displayed a valid NSU permit. This will be valid for two weeks only. The temporary physical disability parking permits allows persons to park in any legal parking spaces only. Temporary physical disability parking permits are not valid to park in designated physical disability spaces. The temporary permits can be obtained at Parking Services. Temporary disabled permits for a longer period of time, not to exceed 30 working days, will be issued only with a letter from a physician stating a need for a disabled permit and the length of time it is needed. Persons needing a temporary disabled permit for a period longer than 30 working days will need to apply for a state issued permit. Temporary disability permits will allow persons to park in any legal parking space, other than Physical Disability marked space. By law, Physical Disability marked spaces are reserved for state issued permits only.

Motorcycles

Motorcycles will receive a decal to be placed on the front left fork. Permit must be placed where it can be easily seen. Motorcycles must park in designated motorcycle parking.

Bicycles

NSU does not require that bicycles be registered with University Police. However, University Police will register your bicycle free of charge and provide a decal for ID purposes. Operators of bicycles must abide by all applicable state and municipal ordinances concerning movement across campus. Students, faculty and staff must park bicycles in designated bicycle areas.

Parking Citation

Parking citations may be given when there are violation(s) of parking guidelines.

Parking Citation Appeal

An appeal for a citation must be made in writing at the Parking Services Office within 20 business days from the date the citation was issued. Appeals will not be accepted after the 20 business day period. A parking citation appeal form may be obtained at University Police or Parking Services. Complete form and mail or deliver to Parking Services.

As a campus community member, students are able to utilize University-owned computer equipment, software and communications networks in accordance with policies outlined in all applicable sections under Computing and Telecommunications in the NSU Manual of Administrative Procedures.

Campus community members are not to deliberately interfere with the use of computer systems or networks by others, nor attempt to diminish the general usefulness of the systems or networks. There will be times when it is necessary for network managers to limit certain resources such as processing time, disk space and network access when necessary as a function of responsible system management.

In addition to NSUnet campus access, campus community members are granted free access to off-campus networks such as the Internet. Campus community members should abide by acceptable use policies for traffic on all networks as follows:

• The purpose of the network is to support University-related communication, research, and other scholarly activities.
• Commercial for-profit use is not acceptable.
• Any use which adversely affects the operation of NSUnet and/or the Internet or jeopardizes the performance of the network or its use by other members may be judged improper. Document size may be limited.

Federal, state and local statutes may apply to use of computing networks. Based upon existing Oklahoma statutes, electronic mail involving state-owned computing and network equipment may be considered public record after it has been read. Pornography and/or sexual harassment laws may apply when material that may be considered objectionable is viewed in electronic or printed form in the presence of others.

Northeastern State University retains the right to deny any or all future computing privileges in the event that a violation of the Computer and Network Use policy occurs. Any violation of this policy may be subject to disciplinary action through the Student Conduct Code and/or any applicable federal, state and local laws.

For more information on computer use policies, or for assistance with technical issues, please contact the Computing and Telecommunications office at 918-444-5678.

NSU Green Mail is a green and intuitive email service powered by Google. This service includes unlimited storage, email, fully integrated calendars that you can share with anyone at NSU, web-based documents, spreadsheets, presentations and much more. Green Mail is accessed through the NSU website. NSU Green Mail is an official method of university correspondence. Students are expected to read university email and respond, as appropriate.

General Expressive Activity Information

Northeastern State University is committed to providing an educational and work climate that is conducive to the personal and professional development of each individual. Northeastern State University encourages the free exchange of ideas. The University will protect the rights of freedom of speech, expression, petition and peaceful assembly as set forth in the U.S. Constitution. Northeastern State University maintains its right to regulate reasonable time, place and manner restrictions concerning acts of expression and dissent.
As a public institution of higher learning, Northeastern State University provides forums for the expression of ideas and opinions. These include:

• Traditional public forums include the University's public streets, sidewalks, parks, and similar common areas. These areas are generally available for expressive activity, planned or spontaneous, for the individual or small groups (generally where a crowd of 25 or less will be present, and/or where an event is not promoted in advance, and/or when an event is not sponsored by a student organization) at any time without the need for reservation, or prior approval. (Obstructing or impeding the flow of vehicular or pedestrian traffic is prohibited.)
• Designated public forums include other parts of campus that may become temporarily available for expressive activity as designated by the University. These temporary locations, while in existence, will be treated similar to public streets, sidewalks, and parks in terms of access and availability for expressive activity. (Obstructing or impeding the flow of vehicular or pedestrian traffic is prohibited.)
• Limited public forums have limited open access for public expression, or they may be limited to particular groups or to particular topics. Creation of, and access to, limited public forums for student publications may be requested through the office of the Vice President for Student Affairs.
• Non-public forums are areas that are not traditional public forums or designated public forums. These include areas that are not by tradition or designation forums for public communication. These forums will be restricted to use for their intended purpose and are not available for public expressive activity. Examples include, but are not limited to, classrooms, residence hall rooms, faculty and staff offices, academic buildings, administration buildings, medical treatment facilities, libraries, and research and computer laboratories.

Additionally, there are areas such as residences, utility buildings, research labs, etc., that have distance requirements, crowd placement restrictions, and security concerns that may vary depending on security needs, terror alerts, and other factors. Additionally, security needs, terror alerts, local and national events may affect the availability of spaces that would otherwise be routinely available. Overnight camping is strictly prohibited unless formally approved by the University Expressive Activity Committee. Information about existing requirements, restrictions, or security concerns will be discussed at the time the reservation request is processed.

Those who choose to observe and/or listen to expressive activities, bear the responsibility of recognizing and honoring the right of free speech. Any acts that are disruptive to the normal operations of the university, including classes and university business, or that invade the rights of others will not be tolerated. Faculty, staff, and students engaging in a disruptive activity may be subject to disciplinary action. Any participant in a disruptive activity may face criminal charges.

Ideas or expressions put forth in expressive activities are not necessarily the views of Northeastern State University, its officers, administrators, or leaders, unless otherwise noted.

Reservable Free Speech Areas

Gazebo, Second Century Square, Centennial Plaza, Beta Field, Broken Arrow Courtyard, Broken Arrow Entryway Fountain, Broken Arrow Gazebo, and Muskogee Administration Building Front Lawn are reservable free speech areas and will be reserved at the request of students and non-students for expressive activity. The act of confirming a reservation will ensure the availability of space. A reservation is not required, except as described in Advance Reservation Requirements. Each area available for reservation is described below.

Gazebo space between Seminary Hall and the Library. No sound equipment is permitted in this area.

Second Century Square space between the University Center and Business and Technology Building. Sound equipment is allowed and is available for use in this area. The volume of any sound equipment must be kept at a level that would not interfere with any academic or other program taking place in nearby buildings.

Centennial Plaza space south of Seminary Hall around Sequoyah statue. No sound equipment is permitted in this area.

Beta Field space southwest of Seminary Hall. Sound equipment is allowed and is available for use in this area. The volume of any sound equipment must be kept at a level that would not interfere with any academic or other program taking place in nearby buildings.

Broken Arrow Courtyard space in the center of academic buildings, Library, and Administration building. No sound equipment is permitted in this area.

Broken Arrow Entryway Fountain space between the entry circle drive and Administration building. Sound equipment is allowed and is available for use in this area. The volume of any sound equipment must be kept at a level that would not interfere with any academic or other program taking place in nearby buildings.

Broken Arrow Gazebo space and structure northwest of the academic buildings. The volume of any sound equipment must be kept at a level that would not interfere with any academic or other program taking place in nearby buildings.

Muskogee Administration Building Front Lawn open lawn space in front of the Muskogee Administration building. The volume of any sound equipment must be kept at a level that would not interfere with any academic or other program taking place in nearby buildings.

Advance Reservation Requirements

In an effort to ensure safety and to promote an environment conducive to study, advance reservation for expressive activity is required (in the form of an email to the Student Affairs Assistant Vice President, selfsj@nsuok.edu) for events or activities that are promoted in advance, and/or sponsored by student organizations, and/or expected to draw a crowd of more than 25 people. Advance reservation is also required for activities near sidewalk and road intersections, and/or in close proximity to academic buildings, anytime classes, and/or study activities, and/or research are taking place.

Reservation Procedures

Individuals or groups who are either required to make advance reservation (see Advance Reservation Requirements) or those individuals or groups who otherwise wish to make advance reservations shall submit an email to the Student Affairs Assistant Vice President, selfsj@nsuok.edu, for review. Once approved, request use of the space will be coordinated through the Scheduling Office located in the University Center (Tahlequah), Administration Building (Broken Arrow), or the Administration Building (Muskogee). If advance reservation is required, (see Advance Reservation Requirements) requests must be made at least five business days in advance of the event. Additional collaboration and coordination may be required from a building/space proctor, University Police Department and the Division of Student Affairs. Usually use of the space will be assigned to the person or organization that requests the area first. The person or organization requesting space shall be legally able to execute an agreement. University sponsored events have first priority on the use of campus facilities. University Police may determine level of security needed to ensure the safety and well-being of participants. Costs associated with required security may be at the expense of the event coordinator. The University reserves the right to locate any assembly so as to ensure that the activity does not interfere with the normal operation of the university or interfere with the rights of others.

The decision to confirm a request for space will be based on proper and timely completion of the email to Student Affairs, compliance with applicable sound and sign requirements, and availability of space. If a request is denied, the rationale for the decision will be provided in writing. The denial of a reservation request can be appealed to the Vice President for Student Affairs or a designee.

At the time of the request, the following information will be required:

• Name information of the person or organization sponsoring the event. Contact information for one individual who will be present during the course of the event
• Location, date and time requested for the event
• General purpose of the event
• List of planned activities (i.e., speech or rally, march with signs, distribution of literature, sit-in)
• Copies of any literature to be distributed
• Special equipment requested
• Anticipated attendance.

For recognized student organizations, an officer and advisor of the sponsoring organization must be present at the event and during the entire course of the event.

Guidelines for Expression

• Disruptive Activity Obstruction, disruption or interference with classes, research, administrative functions or other University activities is not permitted. Likewise, infringement on the rights of others is prohibited. (RUSO Policy Manual 4.4.3 f)
• Reasonable Access It is important to provide reasonable access to, and exit from, any office, classroom, laboratory or building. Likewise, vehicular and pedestrian traffic should not be obstructed.
• Picketing Picketing in an orderly manner outside of University buildings may be permitted. Such activities should not become disruptive nor should they impede access. Picketing is not permitted inside campus buildings.
• Literature may be distributed in traditional and designated free speech areas. (Distribution of commercial literature requires separate approval through Student Affairs.) Such activities should not become disruptive, nor should they impede access.
• Symbolic Protest Displaying a sign, gesturing, wearing symbolic clothing or otherwise protesting silently is permissible unless it is a disruptive activity or impedes access. In addition, such acts should not block the audience's view or prevent the audience from being able to pay attention.
• Noise Making sustained or repeated noise in a manner that substantially interferes with a speaker's ability to communicate his/her message is not permitted. Noise levels should not interfere with classes, meetings or activities in progress or the privacy of residence hall students.
• Force or Violence Any attempt to prevent a University activity or other lawful assembly by the threat or use of force or violence is not permissible.
• Presenting Identification In accordance with Oklahoma State Law, it is unlawful for any person on any property either owned or controlled by the University to refuse to identify him/herself to a University official in response to a request. For the purpose of these rules, a person identifies him/herself by presenting student or faculty/staff ID card or valid governmental issued ID card. (RUSO Policy Manual)
• Damage to Property Any damage to University or personal property in the course of, or as a result of, an expressive activity is prohibited. Care should be taken to ensure that University and personal property is not damaged or destroyed. This includes the campus lawns, shrubs and trees. (RUSO Policy Manual 4.4.3 f). Any damages found will be reported immediately to University Risk Management office or University Police Department. Costs arising from the repair of damages will be reported to the user and/or their insurance carrier for collection purposes.
• Other University Rules All applicable University policies should be followed whenever engaging in activities on-campus. Consult the University Student Conduct Code for further information.

All individuals participating in expressive activity are expected to comply with state and federal law, municipal ordinances, Northeastern State University student rules and the above guidelines. Failure to do so may result in immediate removal from the campus and any other appropriate action by University officials and/or University Police.

Tuition and Fee Payment

Statements

A student who enrolls at NSU incurs a financial obligation. It is important that students check their emails and are aware of their account activity in order to avoid holds on their enrollment and academic records. Paperless billing statements are sent to NSU email addresses each month for students who owe a balance. This statement details charges and payments that occurred since the previous statement.

Due Dates and Late Charges

Fall: All tuition, fees, and other charges are due by the first day of the sixteen week semester for all courses taken in the fall term. Account holders are subject to a monthly late charge on any balance unpaid by the 15th of September.

Spring: All tuition, fees, and other charges are due by the first day of the sixteen-week semester for all courses taken in the spring term. Account holders are subject to a monthly late charge on any balance unpaid by the 15th of February.

Summer: All tuition, fees, and other charges are due by the first day of the eight-week semester for all courses taken in the summer term. Account holders are subject to a monthly late charge on any balance unpaid by the 15th of June or the 15th of July depending on when the semester starts.

Late charges are 1.5% of the outstanding balance.

Past Due Accounts

Unpaid student accounts, including checks returned to the University, are considered to be in violation of University regulations as set forth by the Board of Regents and therefore, become disciplinary matters.

If your account becomes past due, enrollment for future semesters is prohibited. In addition, transcripts and diplomas will not be released until the past due balance is paid in full.

Account holders are responsible for any and all collection charges incurred on delinquent accounts as NSU attempts to collect debts owed the University. Delinquent account information is disclosed to credit reporting agencies, which may endanger your credit rating.

Unpaid Student Accounts

Unpaid student accounts, including checks returned to the University by the bank, are considered to be in violation of University regulations as set forth by the Board of Regents and therefore, become disciplinary matters. Until such violations are corrected, a hold will be placed on future enrollments, a service charge will be added, and/or access to meal plans and charge accounts may be denied.

In addition, unpaid accounts may be assigned for collection. If an account is assigned, any collection costs, court costs, and/or attorney's fees necessary to collect the amount owed will be added to the balance due. The balance due may be reported to the national credit bureaus, which may adversely affect credit ratings.

Northeastern State University has developed procedures for students to pursue grievances within the University community. To ensure that students understand how to appropriately pursue a grievance at Northeastern State University, students are encouraged to seek clarification and advice regarding procedures before initiating a grievance. Although a student may seek such advice from any faculty or staff member, Student Affairs has staff members trained to assist students who have grievances. Students are encouraged to seek assistance from Student Affairs in pursuing any type of grievance.

The decision as to which procedure to utilize for a grievance filed by a student shall be made solely by the University and shall be based on the facts of each particular case. Each grievance shall be directed to a specific procedure and shall be afforded only one opportunity to be adjudicated unless the appeal body remands for further review.

Grievance procedures and report forms are available online.

All student employment at NSU is coordinated through Student Financial Services. Work-study, institutional, and job location and development (off-campus) positions are available online.

The Federal Work-Study program allows undergraduate and graduate students with financial need to work part-time on or off-campus to earn money to help pay for educational expenses. The program encourages on-campus work related to your course of study and a flexible work schedule. If awarded work-study, you may work up to 13 hours a week, depending on your class schedule and academic progress. Work-study earnings are at least minimum wage. To apply for work-study, complete the Free Application for Federal Student Aid (FAFSA) and indicate your interest in work-study.

Institutional employment assists undergraduate and graduate students to find part-time employment on-campus. Average hours are 15 to 20 per week at minimum wage. Student Financial Services will post job opportunities and assist you in finding a part-time job on-campus that will work around your class schedule. All jobs pay at least minimum wage, and you do not have to be on financial aid to apply.

The Job Location and Development (JLD) Program allows area businesses to hire NSU students. Student Financial Services will post job opportunities and assist you in finding the right part-time job. All jobs pay at least minimum wage. You do not have to be on financial aid to qualify for this program.

Students attending NSU are provided a charge account (Talon Charge) to be used at the NSU RiverHawk Shoppes on-campus. Talon Charge can only be used to purchase textbooks, educational supplies, and book bags from the RiverHawk Shoppes either at the Tahlequah or Broken Arrow campuses. Our goal is to keep Bursar account balances lower by focusing Talon on items supporting academic success.

University Policy and State Law

It is the intent of Northeastern State University to promote the health, well-being, and safety of all students, faculty, staff, and visitors. As such, Northeastern State University is designated as a tobacco-free environment. Smoking and the use of all tobacco products are prohibited.

This policy applies to all non-leased buildings and grounds owned or under the control of Northeastern State University on the Tahlequah, Muskogee, and Broken Arrow campuses, including any housing or residential facility owned, operated, or managed by the University.

Tobacco use is prohibited in personal vehicles on-campus and all vehicles owned, leased, or under the control of Northeastern State University, the State of Oklahoma and all its agencies and instrumentalities including those that provide public transportation. Possession of tobacco products does not constitute use .

Definitions

Tobacco use includes, but is not limited to, the carrying by a person of a lighted cigar, cigarette, pipe, or other lighted smoking device or the use of smokeless tobacco including snuff, chewing tobacco, smokeless pouches, or any other form of loose-leaf, smokeless tobacco, and electronic nicotine delivery devices.

Procedures

Northeastern State University will not accept donations, gifts, money, or materials intended to promote the use of tobacco nor participate in any type of services that promote the use of tobacco.

It is prohibited to sell tobacco products or advertise the sale of tobacco products on University property.

Littering the campus with the remains of tobacco products or other disposable products is prohibited.

Organizers and attendees at events (meetings, conferences, lectures, cultural events, and sporting events) using NSU facilities are required to abide by the policy. Organizers of such events are responsible for communicating the policy to attendees and for enforcing this policy.

Courtesy and consideration will be exercised when informing others unaware of and/or in disregard of this policy. No retaliation will occur to any person for doing so.

Compliance with this policy by all students, faculty, and staff is expected based on NSU's commitment to a healthy culture, free of tobacco, and should be a cooperative effort, encouraged by all students, faculty, and staff.

A complaint against an offender, who fails to respond to a request by another, as noted above, may be referred to University Police, Human Resources, or the Office of Student Conduct and Development.

• Students NSU students shall be directed to and handled by the Office of Student Conduct and Development. Violations occurring within University Housing shall be directed to and handled by the Housing Office. University Housing may refer complaints to the Office of Student Conduct and Development.
• Faculty NSU faculty shall be directed to and handled by the department chair and/or college dean, as deemed appropriate by Academic Affairs and Human Resources policies.
• Staff NSU staff shall be directed to and handled by immediate supervisor or director, as deemed appropriate by Human Resources policies.
• Visitors Visitors shall be directed to and handled by the University Police Department. The visitor may be asked to leave University premises for failure to comply.
• Fines University Police may issue a misdemeanor citation to violators. Upon conviction, the fine range is $10 to $100. (Oklahoma Statute Title 21, Chapter 50, Section 1247)
• Northeastern State University reserves the right to update policies and procedures or any portion thereof at any time without prior notice.

Tobacco Cessation Programs

Students may contact Outreach and Prevention 918-444-4735 for cessation assistance. Employees may contact Human Resources at 918-444-2230 for cessation assistance.

Academic Advisors assist students with successful academic and social transition into NSU providing academic and enrollment counseling, assists with connecting to the various NSU student services and activities, makes referrals to tutoring resources, and provides other services as they become needed.